Admin Assistant

Administrative Assistant (Part-Time, Remote): Job Description Oct 23, 2026 · @Greg Molchan Role summary The Administrative Assistant provides part-time, remote support that keeps day-to-day operations at the Grand Rapids Dream Center running smoothly. The role focuses on volunteer intake and onboarding, donor appreciation, and administrative projects that support GRDC's mission and programs. The role also serves as the process person for all departments, handling data entry and program paperwork so program leaders and directors can focus on people, not process. The position is primarily remote, with occasional virtual or in-person meetings, typically once or twice a month. Position details Item Detail Position Administrative Assistant Pay level Level 1, Clerical Status Part-time, hourly, non-exempt Hours 15 to 17 hours per week; not to exceed 17, so no overtime Hourly rate $17.00 per hour Annual pay range $13,260 (15 hrs/wk) to $15,028 (17 hrs/wk), based on 52 weeks Reports to Beth George, Executive Admin & Volunteer Coordinator Location Remote, with occasional meetings Direct reports None Paid time off Not offered; the role is under 20 hours per week Start date To be determined Review 90-day check-in to confirm the role is a good fit This role is responsible for processes, data, and records, not for leading people. Responsibilities Volunteer support Assist with volunteer intake and onboarding Track volunteer forms, documents, and background checks Communicate with new volunteers about next steps and training Help maintain volunteer records and databases Process and data support across all departments Serve as the process person for data entry across every department Log information into CCB and other systems Process forms for programs Take process work off program leaders and directors so they can focus on people Help set up and improve other processes and systems, including automations and communications Donor and administrative tasks Prepare and send thank-you cards or emails to donors Assist with data entry and record updates Support email communications and simple Mailchimp tasks Help with small projects and other administrative needs General office support Organize digital files and documents Assist with event preparation tasks as needed Join occasional staff or coordination meetings Qualifications Required Highly organized and detail-oriented Comfortable working remotely and independently Warm, professional communicator Basic computer skills: Google Docs and Sheets, email, and simple databases Comfortable learning and working in multiple CRM and database systems Alignment with the mission and values of GRDC, including agreement with its statement of faith Preferred Experience with nonprofits, volunteers, or administrative work Experience with CRM software, form processing, or automations Schedule and work setup 15 to 17 hours per week; hours may not exceed 17 in a week Flexible schedule within agreed-upon working hours Primarily remote; occasional virtual or in-person meetings, about one or two a month Tools and equipment Systems used: Mailchimp, DonorOps, CCB, Check-ins, Project Broadcast, LEDR, Google Workspace, and Google Drive Equipment, such as a company computer, to be discussed upon hiring Conditions of employment Agreement with GRDC's statement of faith A completed background check Confidentiality: this role handles volunteer, donor, and program participant information, which must be protected Growth path This role starts near the top of the Level 1 range ($13.25-$17.25 per hour), so step raises have limited room. Pay grows mainly through added responsibility. When the role takes on coordinating people, such as leading a team of volunteers or managing a volunteer group, it can be reviewed for Level 2, Manager / Coordinator ($16.25-$20.25 per hour). #J-18808-Ljbffr Grand Rapids Dream Center