EXECUTIVE ASSISTANT

Executive Assistant Position Details Job Code #: JC-523386 Position #s: 800-500-1728-910 Title: Executive Assistant Classification: EXECUTIVE ASSISTANT Salary: $4,733.00 - $5,923.00 A # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Job Description and Duties The Children and Family Services Division (CFSD) is seeking a creative, enthusiastic, highly organized individual with strong administrative skills to join our team! The CFSD is responsible for designing and overseeing an array of programs and services for California's at-risk children and families, including preventative services and activities to serve youth with complex needs; providing a statewide system for out of home care providers and appropriate services to children in out of home care; and facilitation of adoptions for children who need permanent homes. Under the direct supervision of the Assistant Deputy Director of the CFSD, the Executive Assistant assumes a critical role in the management of the daily operations of the Deputy Director's Office. In this capacity, this position directly supports the following work: Coordination and management of the Assistant/Deputy Directors' calendars. Arranging travel logistics. Quickly tracking work items through various systems (e.g., Correspondence Tracking System) and organizing data. Communication with a wide range of individuals, including Executive and Division level leaders and staff and external partners. Collaborating with Divisions staff to improve procedure and develop system innovations. Acting as Attendance Clerk, Timekeeping. Special Requirements Please note: A Statement of Qualifications or Supplemental Questionnaire must be submitted along with your application to be considered for this position. Applications submitted without an SOQ may be disqualified for this position. Do not include any confidential information on any documents (i.e., application, resume, or transcripts) you submit for this job vacancy. Confidential information that should be excluded or removed from these documents includes but is not limited to: Social Security Number (SSN), birthday and/or age, photos, student/other ID number, driver’s license number (unless required), basis of eligibility, exam results, LEAP status, and marital status. Confidential information submitted via a CalCareer Account (electronic application) is automatically redacted upon submission. Submit an original signed State Application (STD 678) along with a Statement of Qualifications (SOQ). The SOQ must have the title of "Statement of Qualifications, Your Name, Job Control No.", be no longer than 1 page, 12 point Arial Font. The SOQ should provide a response to the following questions: Describe how your experience qualifies you for this position. Describe your experience with managing multiple projects. Describe your level of experience with calendaring for high-level management. This position is subject to fingerprinting clearance by the Department of Justice. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug‑free workplace. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. #J-18808-Ljbffr