Executive Assistant

Job Responsibilities Miscellaneous office duties for the Executive Director include copying documents, preparing outgoing mail, organizing binders and folders. Monitor the Grants Calendar and Tracking as well as assist Executive Director with grant proposals and reports. Assist with answering phones for the office. Proofreading and editing letters and other correspondence under the direction of the Executive Director. Assist with all mailing including donor letters. Inputting and updating donor contact and details in donor database. Create signs, handouts and other materials for donor meetings, talks and events. Oversee and coordinate (2) small fundraising events: Rose Sale - Contact parishes and volunteers regarding participation; Coordinate volunteers for day before prep and day of sale. Assist with set up and tear down. Baby Bottles – Contact parishes and schools regarding participation; Coordinate delivery and pick up of bottles; Oversee the Legacy Program – Maintain Legacy Website and communication with Legacy members. Major role in execution of the Annual Gala. Assist with the design of all signage including silent auction item descriptions, program, posters, directional signs, table names & numbers; Help set up, day of operations, tear down and any other duties assigned to help with the smooth operation of the event. Assist other staff members, as needed. Minimum Qualifications Familiarity with nonprofit business is preferred Self-starter with strong organizational skills, the ability to be flexible and the willingness to change priorities as required by changes in circumstances. Ability to handle sensitive and confidential assignments with tact and diplomacy. Ability to multi-task and work on multiple projects at once. Strong interpersonal communications skills. Ability to handle a fast-paced environment. Demonstrated experience providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on an executive director’s behalf. Ability to manage the executive director’s calendar, including making appointments and prioritizing the most sensitive matters. Strong problem-solving skills Exceptional organizational skills, attention to detail, and ability to prioritize and execute several critical projects simultaneously All employees are expected to assist in cross-department duties as needed. Desired Qualifications Microsoft Office Suite – including Excel and Word Databases – Preferably Donor Perfect ClickBid Previous Grant Experience is desired. Experience Minimum of 2-4 years of previous experience as an assistant working in a professional office and/or non-profit environment. Benefits Flexible PTO Paid Holidays 401K Retirement Plan Fun at work, a team you will love, and a cause you can stand behind! Compensation $23.00 - $25.00 per hour Schedule Monday to Friday 9am to 4pm Work Setting In-Person Office Setting with potential frequent interruptions. Physical and Emotional Demands While performing the duties of this job, the employee is frequently required to sit; stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, and talk or hear. Prolong sitting and typing. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The noise level in the work environment is usually quiet. Equal Opportunity Employer SLC is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. #J-18808-Ljbffr Sacramento Life Center