Accounts Payable Specialist

Role Description

We are seeking an Accounts Payable Specialist to join our team. The Accounts Payable Specialist performs a variety of accounting functions to process Accounts Payable and expense reports for the NORR and NORR A&E Limited including:

• Coding to GL
• Reviewing expense reports
• Preparing ACH payments
• Posting cash receipts

The incumbent responds to inquiries from vendors regarding payment status, updates vendor information to the accounting system, and coordinates with internal and external parties on accounts payable issues and processes.

Duties and Responsibilities

• Monitor daily AP Inbox to receive invoices, code and post them
• Review details of consultant invoices, ensure all invoices are coded to the correct General Ledger and cost centers according to the budgets, and distribute to Project Managers for approval prior to processing
• Upload approvals to the accounting system
• Coordinate with Project Managers and Project Accountants for project reclassifications or adjustments when needed
• Review employee expense claims to ensure accuracy of calculations, completeness of receipts or supporting documents and adherence to company policies
• Send employee expense summary to HR for processing each payroll period
• Respond to email inquiries and resolve invoicing or expense claim issues in a prompt and efficient manner
• Record & post cash receipts and incoming cheques to ensure the accounting system and banking details are current and accurate
• Perform Bank Reconciliations for CDN and USD Bank
• Perform month end tasks such as clearing suspense accounts, balance intercompany AP and prepare accrual list, if any
• Complete credit applications for new vendors
• New vendor set up in system and EFT/ACH enrollment
• Prepare cheque requisitions, wire transfer and intercompany transfer, etc.
• Prepare weekly invoice batches for ACH Payments for review/approval
• Assist in other accounting related activities as required

Qualifications

• Have successfully completed related post-secondary education, equivalent to a college diploma in accounting
• Possess knowledge of general accounting principles and guidelines

Requirements

• 5-10 years of general accounting experience (Accounts Payable)
• Experience in Microsoft Office, particularly Excel, Internet, VantagePoint or other accounting systems software.

Benefits

• Comprehensive benefits package including medical, dental, vision and life insurance
• Short and long-term disability insurance
• 401(k)-retirement savings plan with employer contributions
• Access to Wellness and Employee Assistance Program (EAP) programs

Company Description

NORR is an employee-owned global architecture and engineering firm. Our multi-disciplinary team of 800 professionals is active in 12 market sectors across Canada, the US, UK and UAE. Design thinking is a cornerstone of our purpose as it has for more than 85 years. We push the boundaries of what is possible to support people and the planet.