Senior Administrative Assistant - Pediatrics

Full-Time Sr. Administrative Assistant , Department of Pediatrics, Cardiology Core Responsibilities Support department and/or department leadership with daily clerical tasks. Collect, review, and analyze complex and/or confidential data and prepare reports, charts, budgets, and other presentation materials. Respond to or route non-routine, priority, or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership. Plan meetings and take detailed minutes as needed. Answer phone calls, provide information to callers, or connect callers to appropriate staff. Schedule appointments and update calendars. Make travel arrangements and reservations for department leadership and staff as needed. Compose and type correspondence, such as informative materials; create spreadsheets and presentations. Greet and provide general support to visitors. Develop and maintain department filing system. Adhere to University and unit-level policies and procedures and safeguard University assets. Department Specific Functions Project Management, including lead organizational and support roles for various initiatives. Assist with restricting and creating a dedicated Cardiac ICU, involving reassigning and hiring new personnel and coordinating subprojects across multiple disciplines (surgery, ICU, nursing, admin). Serve as point administrator for organizing meetings, tracking progress, and facilitating communication between parties. Assist in growing the Division's referral base from community cardiologists. Communicate with office staff, assist with insurance, and facilitate communication between MDs, parents/patients, and the clinical team. Get clinical data and imaging studies into the system and prepare them for the clinical team. Revamp MD scheduling system for better access and track on‑call time and work resources using the AMION platform, including scheduling for cardiology MDs, APPs, CICU MDs, and fellows. Collect and manage data related to the Heart Center program activities and help organize and track clinical data metrics for program reporting requirements. Work with clinicians in different roles and disciplines to develop a robust data infrastructure. Collaborate with executive assistants from JHS and UM admin, as well as CV surgery, Adult ICU, and Cardiology, ICU, nursing, etc. Develop and maintain a Cardiology database to track volume activity by integrating case discussions, procedural, and billing data from both UM and JHS. Provide admin support for an expanded number of MDs. Primary Administrative Assistant to Division Chief; provide administrative and project support for all Cardiology faculty, including the Cardiac ICU faculty. Support additional impending faculty recruits such as ECHO and Fetal cardiology directors, and the Cardiac ICU Associate Director and Invasive EP MD. Assist with scheduling needs for interventional Cath, EP, and Special Imaging in Radiology. Support Cardiology's research activity. Core Qualifications High school diploma or equivalent required. Minimum 3 years of relevant experience. General knowledge of office procedures and operations. Ability to accurately prepare and maintain records, files, reports, and correspondence. Effective oral and written communication skills. Strong interpersonal relationship skills. Ability to handle confidential information with discretion. Attention to detail and accuracy in assignments. Proficiency in computer software (i.e., Microsoft Office). Any appropriate combination of relevant education, experience, and/or certifications may be considered. Benefits Competitive salaries. Comprehensive benefits package including medical, dental, tuition remission, and more. Job Status: Full Time Employee Type: Staff Pay Grade: H5 The University of Miami is an Equal Opportunity Employer – Females, Minorities, Protected Veterans, and Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on categories protected by Federal law. #J-18808-Ljbffr Uloop Inc.