Facilities Coordinator

A leading NYC based Financial Services firm is seeking a Facilities Coordinator to join their team. This is an excellent opportunity to expand your office operations experience in a prestigious setting.

Responsibilities

• Support HR and workplace events by coordinating catering, assisting with setup and teardown, and preparing event signage and materials
• Schedule and coordinate preventative maintenance activities and respond to urgent facilities-related service requests
• Manage incoming and outgoing shipments, including package tracking, recipient verification, and domestic and international shipping coordination
• Coordinate employee office relocations and workspace transitions in partnership with cross-functional teams
• Set up and configure workstations for new hires and convert existing workspaces into bookable desk arrangements
• Conduct routine facility inspections to identify, document, and escalate maintenance and operational issues
• Perform regular inventory audits of conference room equipment to ensure operational readiness and resource availability
• Create, manage, and track facilities service requests, ensuring timely resolution and effective communication with stakeholders
• Coordinate vendor access for on-site repairs, maintenance, and projects while ensuring compliance with building and security protocols

Qualifications

• 3+ years of related Facilities and Office environment experience
• Strong knowledge of MS Office, including Outlook, Word, Excel, and Power Point
• Ability to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients, by maintaining objectivity and demonstrating maturity
• Strong customer service skills a must
• Good interpersonal, organizational, communication and problem-solving skills are required
• Ability to lift up to 50lbs