Admin Assistant / Receptionist

Description

We are seeking a highly organized and detail-oriented Administrative Assistant / Receptionist to support our fast-paced ready-mix concrete company. This dual-role position requires a dedicated professional who can handle a variety of administrative responsibilities, coordinate office operations, and serve as the first point of contact for visitors and clients. If you are a fast learner with excellent organizational skills, a problem-solving mindset, and a welcoming demeanor, we’d love to hear from you!? 

Key Responsibilities:

Administrative Duties:

• Manage day-to-day administrative tasks to ensure smooth office operations
• Perform data entry with accuracy and efficiency
• Maintain and organize filing systems, both digital and physical
• Prepare reports, spreadsheets, and presentations in Microsoft Excel and Word
• Handle scheduling, correspondence, and communication with vendors, clients, and contractors
• Assist with project coordination by tracking deadlines, documentation, and materials
• Process invoices, purchase orders, and maintain records related to job costs and materials
• Provide general administrative support to management and field teams
• Maintain confidentiality and professionalism in handling sensitive business information

Receptionist Duties:

• Greet and welcome guests as soon as they arrive at the office, creating a positive first impression
• Direct visitors to the appropriate person and office, ensuring they feel attended to.
• Answer, screen, and forward incoming phone calls promptly and professionally
• Provide basic and accurate information in-person and via phone/email
• Receive, sort, and distribute daily mail/deliveries
• Order office supplies and keep inventory of stock

Requirements

• Previous experience in construction administration (preferred)
• Strong proficiency in Microsoft Office (Excel, Word, Outlook) (required)
• Proficiency in QuickBooks (required)
• Exceptional organizational and multitasking abilities
• High attention to detail and ability to meet deadlines
• Strong communication skills, both written and verbal
• Self-motivated with the ability to work independently and adapt to changing priorities
• Ability to thrive in a fast-paced, high-pressure environment
• Professional demeanor.
• Ability to prioritize tasks effectively and manage time efficiently
• Strong problem-solving skills with a proactive approach to challenges
• Fast learner, adaptable to new tools and processes quickly

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

Must be able to work in an office environment, sit up to 8 hours, lift, push or pull up to 10lbs.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EEO Statement: River Road Ready Mix (R3) is an Equal Opportunity Employer. R3 does not discriminate based on race, religion, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disabilities, national origin, veteran status, or any other basis protected by the law. All employment is decided based on qualifications, merit, and business need.