Administrative Assistant - NE

Job Description

Job Description

West Angeles Church of God in Christ

MUSIC ASSISTANT

Reports to: Director of Music
Position Type: Part-Time

Position Summary:

To provide clerical support to departmental staff. To assist in the maintenance of an environment of effective and efficient work in the Music Ministry. This will be done mainly by assisting in the maintenance of all workflow elements, creating unique and better ways of conducting as necessary.

Key Responsibilities:

• Update and keep accurate information for the department

  • Members Information Must Remain Confidential - Volunteers

• Update procedural and office manuals

• Coordinate, draft, and distribute monthly music calendar with church wide calendar

• Assist in maintaining inventory of music equipment once a month

• Keep track of music department expenses

• Update and maintain Dropbox music files

• Assist in the coordination of outside ministry events.

• Collaborate with other departments on events and coordination of equipment and shared spaces. 

• Coordinate scheduling and logistics for approved guest musicians and artists as needed

• Maintain confidentiality regarding sensitive information related to church operations

• Typing, drafting correspondence (Must be proficient in Word, Excel, & Power Point)

• Answering and making calls on behalf of Leadership

• Recording, Distributing and Maintaining Staff Meeting Minutes

  • Follow up on action items in staff meetings

• Maintaining all files and records

  • Filing system, both digitally and in house

  • Employee / Independent Contractor information

  • Rehearsal information

    • Volunteer / Core group attendance

    • Musical selection recording – date, time, service

• Preparing all material/documentation needed for weekend worship services

  • Song files

  • Lyrics

  • Singer assignments

• Disseminate departmental information via email, phone, or any other form of communication deemed appropriate

• Assist with Music Department ‘Open Calls’

Skills & Qualifications:

• Working Knowledge of Planning Center Platform

• Partial knowledge of Pro-Tools Software

• Ability to work effectively in a team-oriented environment

• A quick study

• Music / Choir background a plus

Attributes:

• Adaptable, proactive, and solutions-oriented

• Professional and personable with a servant-leader mindset

• Strong integrity, discretion, and confidentiality

• Flexible schedule to accommodate rehearsals, services, and special events

Working Conditions:

• Regular availability on Sundays and during mid-week rehearsals or events

• Occasional evening or weekend hours for rehearsals or special events