Executive Administrative Assistant to Partner

A professional services firm is seeking an Executive Administrative Assistant to support a senior leader of a major practice group in its Midtown Manhattan office. This firm represents clients in complex, high-stakes matters across multiple industries and operates in a fast-paced, sophisticated professional services environment. The Executive Administrative Assistant will work with the Executive Assistant and serve as a critical operational support partner to the principal. The role is 5 days in office with flexibility for paid overtime before or after hours as business needs require. About the Job Provide high-level administrative support including calendar coordination, meeting scheduling, and inbox monitoring under the direction of the Executive Assistant. Execute complex scheduling logistics with precision, ensuring all details (locations, confirmations, car service, catering, materials) are thoroughly vetted and confirmed. Coordinate domestic travel arrangements, detailed itineraries, dining reservations, and transportation logistics. Prepare and proofread correspondence, reports, presentations, and client-facing materials with strong attention to tone and detail. Process expenses and assist with billing coordination and record maintenance. Support business development efforts including event coordination, networking activities, and client logistics. Maintain accurate and organized electronic files, documentation, and tracking systems. Collaborate closely with the Executive Assistant and leadership team to ensure seamless execution of priorities. Respond to shifting priorities with professionalism and composure in a high-expectation environment. Assist with personal logistics such as scheduling, travel coordination, and ad hoc requests. Provide office support including stocking supplies, packaging and shipping mail, etc. Exercise discretion and professionalism when handling confidential business matters. About You Minimum 5+ years of experience supporting a senior executive, ideally within a professional services environment. Highly detail-oriented with the ability to execute tasks precisely and follow instructions accurately. Strong Microsoft Office skills and high overall technical proficiency. Exceptional written communication skills with polished, executive-level tone. Poised, articulate, and professional in interactions with senior executives and clients. Service-oriented mindset with a “make it happen” attitude. "No task too small" approach. Comfortable working in a high-pressure environment with evolving expectations. Collaborative and team focused. Salary, bonus; benefits (medical, dental, vision, 401(k)); paid time off and holidays. Overtime eligible. Hours: Full-time; M-F, 9:00 am - 5:00 pm with flexibility to address time-sensitive matters as needed. #J-18808-Ljbffr