Project Coordinator

Job Description

Job Description

Job Title: Project Coordinator Job Description

The Project Coordinator supports a Senior Project Manager on IT infrastructure initiatives for construction and renovation projects, such as multi-floor facility upgrades. The role begins with administrative and coordination responsibilities and gradually expands to include deeper involvement in project processes. It is well-suited for candidates with 6 months to 3 years of project coordination or related experience, particularly those from administrative, communications, or IT backgrounds who want to grow in IT infrastructure project coordination.

Responsibilities

• Support a Senior Project Manager in planning and executing large-scale IT infrastructure projects, including multi-floor upgrades and construction or renovation initiatives.
• Coordinate and schedule project meetings, including preparing agendas, organizing participants, and ensuring appropriate resources and materials are available.
• Document meeting notes, decisions, action items, and follow-ups, and distribute them to stakeholders in a timely manner.
• Manage ordering and procurement processes for equipment and materials, including creating and tracking purchase orders and maintaining accurate records.
• Maintain and update project documentation, including project plans, schedules, reports, and other project artifacts.
• Assist with project scheduling and project planning activities, ensuring timelines, milestones, and dependencies are clearly documented and communicated.
• Coordinate site surveys and on-site activities with various IT teams and stakeholders, ensuring logistics and timing align with project needs.
• Perform basic cost analysis and support budgeting activities by tracking expenses and understanding cost structures, even if not directly responsible for building full budgets.
• Act as a liaison between real estate teams and project management, ensuring clear communication and alignment on project requirements and timelines.
• Prepare and maintain reports using Microsoft Excel and other Microsoft Office tools to track project status, issues, and progress.
• Ensure timely communication and follow-up on project deliverables under the guidance and supervision of the Senior Project Manager.
• Support multiple concurrent projects by prioritizing tasks, managing time effectively, and escalating issues or risks when needed.
• Contribute to continuous improvement of project coordination processes by identifying opportunities to streamline documentation, scheduling, and communication.

Essential Skills

• 6 months to 3 years (up to 5 years) of experience in project coordination or a similar role, ideally in environments involving IT, construction, or facilities projects.
• Demonstrated experience performing administrative or coordination tasks such as documentation, running meetings, creating or processing purchase orders, and supporting budgeting activities.
• Proficiency in Microsoft Office Suite, including Microsoft Excel for reporting, documentation, and tracking project information.
• Experience scheduling and coordinating meetings, including recurring project meetings and cross-functional sessions.
• Experience supporting project scheduling and project planning activities, including maintaining project timelines and plans.
• Ability to prepare and maintain project documentation, including meeting minutes, status reports, and project plans.
• Experience with procurement processes, including equipment ordering and purchase order management.
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and stakeholders simultaneously.
• Strong written and verbal communication skills, with the ability to clearly document and convey information to diverse stakeholders.
• Basic understanding of IT infrastructure concepts sufficient to coordinate with technical teams and understand project context.
• Ability to work effectively in a hybrid environment and travel to project sites across Suffolk County as needed.
• Ability to act as a liaison between multiple teams, ensuring accurate and timely flow of information.
• Attention to detail and accuracy in documentation, record-keeping, and cost tracking.

Additional Skills & Qualifications

• Background in administrative, communications, or IT roles that involved coordination, documentation, or stakeholder support.
• Experience coordinating large-scale projects or site surveys involving multiple IT teams or departments.
• Familiarity with project coordination or project management practices, including basic knowledge of project plans and schedules.
• Experience with cost analysis or supporting budgeting activities, even if not responsible for building full budgets.
• Exposure to IT infrastructure projects in environments such as healthcare, construction, or facilities management.
• Ability to learn and adapt quickly to new project processes, tools, and technologies.
• Comfort working under the guidance of a Senior Project Manager while gradually taking on more responsibility.
• Interest in developing a longer-term career in project coordination or project management, particularly in IT infrastructure.

Why Work Here?

You will join a large, mission-driven organization where you can build your project coordination skills and gain exposure to a wide variety of IT infrastructure and construction-related initiatives. The role offers meaningful opportunities for growth, including the potential to be retained long-term or to interview for full-time positions as you demonstrate your capabilities. You will work with experienced project leaders who provide guidance and mentorship, helping you deepen your understanding of project management practices. The environment supports professional development and encourages individuals who are eager to take on new challenges and expand their responsibilities over time.

Work Environment

The role operates in a hybrid work model that combines remote work with regular on-site presence at project locations across Suffolk County, including sites as far as South Hampton. You will frequently collaborate with IT teams, real estate stakeholders, and project management professionals in both virtual and in-person settings. Work involves using Microsoft Office Suite, particularly Microsoft Excel, for documentation, reporting, and coordination tasks. Site visits may include active construction or renovation environments, requiring comfort navigating facilities and coordinating on-site activities. Work hours generally align with standard business hours, with flexibility needed to attend key meetings and site visits based on project schedules. Dress expectations may vary by setting, with typical business or business-casual attire for office and meeting environments and appropriate, safe attire for site visits as required by project conditions.

Job Type & Location

This is a Contract position based out of Brooklyn, NY.

Pay and Benefits

The pay range for this position is $30.00 - $40.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Brooklyn,NY.

Application Deadline

This position is anticipated to close on Sep 2, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.