Assistant Project Manager

Job Details Job Title: Assistant Project Manager - Construction Location: 115700 Winchester Blvd., Los Gatos, CA 95032 Job Type: Full-Time | In-Office 100% with weekly/bi-weekly job site visits Compensation & Benefits $80,000 - $100,000 annually Medical Insurance – Company pays 100% of employee premium Dental and Vision Insurance Paid PTO and Sick Time Paid Holidays Paid Floating Holidays After 1 year, 3% match Simple IRA Phone Reimbursement Potential for annual bonus Responsibilities The Assistant Project Manager supports the Project Manager with daily coordination, documentation, and project flow to keep activities on track, particularly in healthcare environments. Assist with multiple construction projects across pre‑construction, construction, and close‑out phases. Maintain and track all project documentation including RFIs, submittals, NMAs, ACDs, and change orders. Receive, review, forward, and track submittals; ensure logs remain accurate. Initiate, prepare, review, track, and distribute RFIs; monitor associated cost and schedule impacts. Assist in managing project permit process and required documentation. Assist in preparing bid packages, procurement tasks, and cost evaluations. Update construction schedule based on field input, trade progress, and material delivery timelines. Coordinate with field staff daily/weekly to ensure schedule accuracy and alignment with milestones. Identify schedule issues, assist in resolving them, and alert PM to risks affecting closeout. Track schedule implications tied to RFIs/NMAs/ACDs; gather impacts and prepare schedule updates for PM review. Distribute updated schedules to all project team members and confirm trade alignment. Monitor project budgets and cost exposure, providing updates to PM. Track all cost implications tied to RFIs/NMAs/ACDs and collect pricing from subcontractors. Prepare change orders for PM review. Conduct regular site walks and safety inspections to monitor QC and verify compliance. Track and inspect material deliveries for accuracy and condition. Assist field staff with documentation such as DNs, Impact Notifications, MOPs. Act as daily point of contact for subcontractors and vendors; resolve field issues and coordinate communication. Review bidding files, issue subcontract agreements, and collect required documentation. Track submittals, lead times, and long‑lead items for timely procurement. Attend OAC, subcontractor coordination, and internal project meetings as directed. Record and distribute detailed meeting minutes, tracking action items and follow‑up tasks. Run meetings when needed, with oversight from PM or Senior PM. Assist in preparing monthly owner project status reports. Assist PM/Senior PM with estimating tasks, quantity takeoffs, bid leveling, and scope reviews. Assist in bidding new potential projects. Assist in enforcing healthcare‑specific requirements such as ICRA, hospital safety protocols, and infection control standards. Ensure subcontractors follow all compliance expectations and documentation requirements. Support and/or complete project close‑out activities, including collecting as‑built drawings, managing punch lists, securing warranty letters, and preparing turnover packages. Skills & Abilities Computer knowledge and efficiency, including Microsoft Office products Knowledge of document control and scheduling software Strong written and verbal communication skills Basic math/accounting skills Ability to function effectively as part of a team Dependability Ability to maintain discretion and confidentiality Ability to understand and follow directions Time management and organizational skills Ability to read drawings and specifications Qualifications Bachelor’s Degree in Construction Management or 3+ years of construction trade experience with 2+ years construction office staff experience Proficient with construction software; Autodesk ACC or Microsoft Project (preferred) Healthcare construction experience (preferred) Valid California driver’s license and reliable transportation to job sites We are an equal opportunity employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status. #J-18808-Ljbffr D’ville Construction, Inc.