Administrative Assistant

Job Summary As an Administrative Assistant II, you will provide essential administrative support to facilitate the smooth operation of the organization. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization. Responsibilities Manage and prioritize incoming communications, including emails, phone calls, and mail. Draft and edit correspondence, memos, reports, and other documents. Maintain accurate records and databases, ensuring data integrity and confidentiality. Coordinate travel arrangements, including booking flights, accommodations, and transportation. Assist with expense tracking and reimbursement processes. Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences. Send meeting invitations, prepare meeting agendas, and ensure timely distribution of relevant material. Coordinate and schedule conference calls, video conferences, and other virtual meetings. Arrange logistics for meetings, conferences, and events, including venue selection, catering, and audiovisual setup. Prepare and distribute meeting minutes and follow-up action items; track and manage RSVPs. Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service. Coordinate office supplies and equipment, ensuring availability and functionality. Support special projects and initiatives as assigned. Occasional reception area coverage. Assemble tax returns, format financial statements and proposals. Qualifications & Experience High School Diploma (or GED or High School Equivalence Certificate). 1–2 years of relevant administrative experience. Proficient in using office software and tools, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Knowledge of software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend preferred. Physical Demands Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time. Must be able to lift up to 25 pounds at a time. Travel None required. Other Duties Other duties may be assigned as needed. This description is not exhaustive and responsibilities may change at any time with or without notice. Equal Opportunity Statement This job description reflects a good‑faith salary range for the position in our Saratoga location, as required by law. We are an equal‑opportunity employer and encourage applicants from diverse backgrounds to apply. #J-18808-Ljbffr