Office Assistant

Job Description

Job Description

Position: Administrative Office Assistant
Location: Fort Lee, NJ
Employment Type: Full-Time (In Person)

Pay: From $22.00 per hour

Job Overview:

A fast-paced residential property management office in Fort Lee, NJ is seeking a highly organized, proactive, and dependable Administrative Office Assistant to support daily operations.

This role is ideal for someone who takes initiative, works well independently, and can manage multiple responsibilities at once. The right candidate will be detail-oriented, solution-focused, and comfortable working in a busy office environment that requires strong organization and independence. We are looking for someone who can anticipate needs, stay on top of tasks, and help keep office operations running smoothly.

Responsibilities:

Provide administrative and operational support to the property management team

Answer incoming phone calls, emails, and resident inquiries professionally and efficiently

Greet residents, vendors, and visitors and assist with general office inquiries

Draft and prepare notices, letters, and general correspondence

Maintain accurate filing systems (both digital and physical)

Assist with processing applications, forms, invoices, and other administrative documentation

Track and follow up on tasks, requests, and ongoing office matters to ensure completion

Coordinate appointments, meetings, and service requests

Help maintain organized office systems and workflows

Assist with various administrative projects and day-to-day operational needs

Identify issues or inefficiencies and proactively communicate solutions

Perform additional tasks as needed to support overall office operations

Qualifications:

Previous administrative or office experience required

Strong ability to multitask and stay organized in a fast-paced environment

Excellent written and verbal communication skills

Strong attention to detail and follow-through

Ability to work independently and take initiative without constant direction

Reliable, professional, and solution-oriented mindset

Strong organizational and time-management skills

Proficiency in Microsoft Word and Excel

Experience with property management software is a plus

Schedule:

Monday – Friday 9:00 AM - 5:00 PM
8 hour shift

Preferred Experience:

Customer Service: 1+ year preferred
Administrative Support: 1+ year preferred

Work Location:

In person – Fort Lee, NJ

We are a professional residential property management company based in Fort Lee, NJ, responsible for overseeing the daily operations of a large cooperative community. Our office works closely with residents, vendors, and board members to ensure smooth building operations, responsive service, and efficient administrative support. We pride ourselves on maintaining an organized, professional office environment where team members are trusted to take initiative and contribute to the success of the community.

Company Description

We are a professional residential property management company based in Fort Lee, NJ, responsible for overseeing the daily operations of a large cooperative community. Our office works closely with residents, vendors, and board members to ensure smooth building operations, responsive service, and efficient administrative support. We pride ourselves on maintaining an organized, professional office environment where team members are trusted to take initiative and contribute to the success of the community.