Accounts Receivable Specialist

Accounts Receivable Specialist

Innovative Systems/FinScan® (Innovative) a worldwide leader of hi-tech software data management, AML compliance, and Payment Screening solutions is looking for an Accounts Receivable Specialist to join our Pittsburgh-based global accounting team.

This is a unique opportunity to work in a highly collaborative environment performing accounts receivable functions and collections related to our clients around the globe. While your main focus will be AR, as part of our collaborative approach, you will be cross trained in AP and other areas of accounting.

The ideal candidate will be highly detail-oriented and known for their accuracy, reliability, and team-oriented approach. AR experience is desired; entry level may be considered. You will have responsibility for:

• Full-cycle domestic and international AR, customer billing and maintenance of accurate customer account records.
• Review of Innovative's internal order forms (OPFs) ensuring accurate and on-time customer billings. Collaborate with internal teams to ensure correct invoicing.
• Recording all sales contracts in QuickBooks.
• Issuing all customer invoices, collecting amounts, and posting cash due in a timely manner.
• Monitoring aging reports and proactively resolving delinquent accounts - performing collections activities using a thoughtful but results-oriented approach.
• Researching and resolving billing discrepancies and payment issues. Working with and updating the account management and sales teams regarding past due invoices and collections.
• Maintaining detailed reports tracking Professional Services projects with thorough understanding of the triggers for revenue recognition and invoicing.
• Ensuring funds availability, check cash across multiple accounts, update cash worksheets, and transfer cash between multiple accounts (including proper currency exchanges that maximize favorable exchange rates).
• Preparing monthly documentation to meet month-end closing deadlines.
• Demonstrating exceptional attention to detail and accuracy in tracking, maintaining, and reporting on financial activity within all Company ledgers to ensure proper financial statement reconciliation between internal, lender, and customer reports/statements.
• Comprehension of the balance sheet and income statement and their respective accounts.
• Proactively investigating questionable data, report discrepancies, and providing recommendations for resolution.
• Provide proactive assistance and support to other team members.
• Work with multiple currencies and multiple general ledgers.
• Work closely with accounting staff to ensure that travel expenses that may be charged to customers are processed and invoiced in a timely manner.
• Other responsibilities as needed

Required qualifications, skills, and experience you need:

• Undergraduate degree in accounting or equivalent
• Highly detail oriented with eye for precision and accuracy
• Ability to work in office 3-4 days per week (4 during training)
• Proven aptitude for numbers and ability to perform basic mathematical computations quickly and accurately
• Proven ability to maintain confidentiality; highly ethical and trustworthy
• Highly organized, self-motivated, and ability to prioritize competing priorities
• Proven ability to work effectively - both independently and collaboratively
• Competency in MS Office including Excel

Desired:

• QuickBooks Desktop proficiency
• Previous experience with international currency a plus

What does Innovative provide me? Innovative is a highly successful and stable global business with offices all over the world. We learn from each other and are continually motivated knowing that we "help catch bad guys" making a vital difference in creating a safer world for all. You'll work with a team that is highly collaborative and deeply vested in making you a success! Onboarding - getting you off to a good start is important at Innovative. We provide you with the right knowledge, tools, support, coaching and mentorship from Day One and beyond. Compensation and Benefits – you will receive a base salary commensurate with your experience along with flexibility of a hybrid schedule, paid time off, generous health insurance coverage, volunteer-service time off, charitable-gift matching program and more. Culture - Innovative provides a long-standing culture that values your success, concern for the world around you, and a family-feeling environment where we care deeply about each other. You'll quickly find friends that are diverse and fun to be around - here and in our offices abroad.

We look for exceptional individuals who see possibilities, not limits! If you are driven to succeed and have a thirst for challenge – this may be the place for you! Innovative's world headquarters is in Pittsburgh, Pennsylvania. Our EMEA headquarters is in London, UK, LATAM headquarters in Mexico City, Mexico and other operations in Germany, the Middle East, Singapore, Brazil, and Canada.

We are an equal opportunity employer.

Visa sponsorship is not available for this position.