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Office Assistant

Donatech

Indianapolis, IN
MUST WORK ONSITE


Position Summary
This role provides clerical and administrative support, along with project assistance, for a government division/section. The Office Assistant serves as a professional point of contact for customers, staff, and visitors while supporting daily administrative operations.

Position Responsibilities
  • Greets and assists all visitors to the office
  • Receives, places, and transfers phone calls
  • Gathers information as needed to support inquiries and tasks
  • Types and edits forms, reports, memos, correspondence, and handbooks (word processing)
  • Takes meeting minutes when requested
  • Sets up and maintains files and manuals
  • Distributes records and reports as needed
  • Schedules appointments and meetings for staff
  • Manages incoming phone calls and drafts professional correspondence via email
  • Performs data entry, database searches, and basic coordination/administrative support activities
  • Tracks tasks, maintains accurate records, and follows up on outstanding items in a timely manner
This list of duties is not all-inclusive and may be expanded to include other responsibilities as deemed necessary.

Required Qualifications
  • High School Diploma or GED (education verification required)
  • At least 1 year of experience in a general office environment
  • Accurate typing skills
  • Proficiency in Microsoft Outlook (email and calendar), Word, and Excel
  • Strong analytical skills and attention to detail
  • Excellent oral and written communication skills
  • Ability to operate standard office equipment and computers
Preferred Qualifications
  • Demonstrated ability to work both independently and collaboratively in a professional office setting
  • Strong interpersonal, written, and verbal communication skills
  • Self-motivated with the ability to take initiative and manage priorities effectively
  • Strong organizational skills
Apply
Vacancy posted 4 days ago
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