ADMINISTRATIVE ASSISTANT II - SES

ADMINISTRATIVE ASSISTANT II - SES - 80052230

This position is assigned primarily to the DJJ Headquarters Lead Personnel Attorney and the DJJ Headquarters Lead Contracts/Children-in-Need-of Services (CINS)-Families-in-Need-of Services (FINS) Attorney to provide administrative and secretarial support in a variety of duties and assignments, including:

• Drafting, reviewing, and proofreading routine legal documents, memoranda, and correspondence;
• Maintaining and scheduling for attorneys' calendars;
• Copying, scanning, and organizing documents for trials, projects, and meetings;
• Answering office telephones; transferring calls; and taking messages;
• Collecting and distributing mail, faxes, and packages;
• Overseeing and maintaining the upkeep of office inventory and office equipment;
• Reviewing documents and redacting confidential and exempt information;
• Maintaining and updating the office records management systems; and
• Performing other related duties as assigned.

Knowledge of office procedures and practices. Knowledge of the principles and techniques of effective verbal and written communication. Ability to use standard business formats and styles for letters and business forms. Ability to use personal computers and computer applications. Ability to operate general office equipment, including copiers, scanners, and fax machines. Ability to handle confidential information. Ability to use correct spelling, punctuation, and grammar. Ability to establish and maintain effective working relationships with others.

High school diploma, high school equivalency diploma, or general educational development (GED) At least two (2) years of administrative or clerical experience in a professional office environment. Ability to use Microsoft Applications (Microsoft Office Word, Excel, PowerPoint and Outlook)