Administrative Assistant and Outreach Coordinator

Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking an Administrative Assistant and Outreach Coordinator to support the United States Committee on the Maritime Transportation System (CMTS) for the U.S. Department of Transportation in Washington, D.C. Role Overview As the Administrative Assistant and Outreach Coordinator, you will provide administrative and communication support to the Executive Director and staff of the CMTS Executive Secretariat. This includes, but is not limited to, office and calendar organization and maintenance, travel coordination, and office supply management. The position also supports CMTS external communication activities, including adding CMTS social media information; meeting planning; and development, reproduction, and distribution of outreach materials. Typical Day Maintain the Executive Director’s daily and long‑range calendars, ensuring appropriate priority setting. Track and log incoming meeting requests for Executive Secretariat activities, responding to routine inquiries and providing technical assistance on the preparation, coordination, and administrative processing of actions. Screen telephone calls to the Executive Secretariat, directing or handling them as appropriate. Arrange travel for the Executive Director, secure and confirm reservations, prepare travel orders and reimbursement vouchers. Manage basic office administration functions including archiving records, ordering supplies, reserving conference space, arranging telecom requirements, maintaining building access security lists, duplicating meeting materials, and providing logistics support. Support CMTS transfer of funds and acquisition capabilities, coordinating interagency correspondence, agreements, purchase requests, and communication with member agencies. Develop and maintain CMTS social media content, including website and Facebook updates. Research and compile marine transportation‑related materials for weekly “MTS Notes” distribution to CMTS members. Qualifications Authorization to work in the United States permanently without sponsorship. Associate’s or Bachelor’s degree in Communications, Business Administration, Public Relations, or related field (or equivalent experience). Minimum 2 years of administrative or outreach experience. Proactive, self‑starter mentality. Excellent writing, analytical, verbal, and written communication skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite, Google Workspace, and social media platforms. Experience with CRM tools, databases, or design software (e.g., Canva, Mailchimp) is a plus. Ability to work independently and collaboratively in a fast‑paced environment. Benefits We offer outstanding benefits including health, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work‑life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full‑time and part‑time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category. Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S. #J-18808-Ljbffr Terrestris Global Solutions