Administrative Assistant

Job Description

Job Description

Team Administrative AssistantPosition OverviewOne of the top performing Real Estate Teams in the Lehigh Valley is seeking a highlymotivated and organized Administrative Assistant/Technology Director to support ourdynamic real estate team. This full-time position plays a critical role in ensuring thesmooth operation of the team by providing administrative, technology, operational, andmarketing support to the Team Owner, Team Leaders, and Agents. The ideal candidateis a proactive, detail-oriented professional and technologically savvy with excellentcommunication skills and the ability to thrive in a fast-paced environment.Key ResponsibilitiesAdministrative Support• Work directly with Team Owner to provide high-level administrative and operationalsupport, including coordinating logistics, managing external errands, and ensuringthe timely execution of critical tasks• Provide comprehensive administrative support to the Team Owner and TeamLeaders.• Schedule and coordinate travel, meetings, events, and team activities.• Manage the team calendar to ensure seamless coordination of appointments anddeadlines.• Purchase office supplies and manage inventory to support team operations.• Ensure building spaces and conference rooms are organized, professional, andready for meetings.• Perform other duties as assigned to support team objectives.Agent Support and Onboarding• Conduct regular agent check-ins to provide support, leadership, and motivation.• Facilitate onboarding for new agents, including training on all team systems.• Act as a liaison between team members and Marketing Department to developmarketing materials, including listing presentations, buyer consultations, andpostcards etc.• Support agents in lead development by identifying opportunities through databasemining and relationship building.Database Management• Manage and maintain the team's client database with a focus on accuracy andefficiency.• Oversee Database operations, including daily checks, lead management, follow-uptasks, and establishing best practices for automations and drip campaigns.• Provide exceptional client care to strengthen relationships and ensure clientsatisfaction. • Training on a regular basis a Database develops to know all trends• The ability to manage Inside Sales Associates and Virtual AssistantsMarketing and Social Media• Coordinate and create engaging, up-to-date, and trending content for the team'ssocial media platforms, including TikTok, Instagram, Facebook, and others.• Respond to social media inquiries and comments as needed to maintain an activeonline presence.• Collaborate with BlueEdge Marketing to develop and implement marketingstrategies for agents and the team.• Understand and leverage listing promotion toolsCommunication and Software Management• Utilize and manage communication platforms such as Slack to ensure effectiveteam collaboration.• Communicate regularly with agents and team leaders to coordinate tasks and shareupdates.• Attend team meetings and work with team leaders to develop agendas and ensureproductive discussions.Qualifications and Skills• Ability to work independently, self-manage, and juggle multiple projects whilemeeting deadlines.• Strong organizational skills with a keen attention to detail.• Excellent verbal and written communication skills for clear and professionalinteractions. • Ability to prioritize tasks and thrive in a fast-paced, dynamic environment.• High level of integrity and commitment to confidentiality.• Proficiency in database management, social media platforms, and communicationtools (e.g., Follow Up Boss, Slack).• Experience in real estate or marketing is a plus but not required.• Highly motivated with a positive attitude and a passion for building relationships.Additional Expectations/Responsibilities • Proactively seek lead generation opportunities through database mining andrelationship cultivation.• Maintain a professional and collaborative demeanor when working with multipleagents and tasks simultaneously.• Demonstrate adaptability and a willingness to take on new challenges as they arise.• Scheduling• Team Engagement and Communications Liaison• Communication• Workflow• The ability to hire and manage interns• Marketing Liaison Note: There are no benefits for this position.