Administrative Assistant

Administrative Assistant

Zaytinya is hiring for an Administrative Assistant Position in Flatiron, New York City. Base pay starts at $22/hr.

Jos Andrs restaurants have always been centered around our original mission, Change the World through the Power of Food! From fast-casual to fine dining and everything in between, TFG'ers know they all play a critical role in the overall success of our brands. We are looking for a part-time hourly HR Administrator to join our Team in our mission to Change the World through the Power of Food! The position will report directly to the People Director.

Job Description

• Serve as liaison between BOH and FOH (Executive chef, Sales Team, Booking, Production)
• Input and communicate weekly work schedules for the back-of-house team members
• Maintain communication with Chef regarding menus and quantifications. Adjust on a rolling basis as needed
• Update and maintain catering system database of menu items
• Reconcile invoices for BOH staffing
• Reconcile and submit monthly expenses
• Follow up with the Executive Chef about vendor invoices and submit to accounting once approved
• Place orders for specialty ingredients with vendors
• Create event binders for the onsite event teams, including printouts of the site menu, staffing needs for the event, and equipment lists
• Take photos of dishes prepared during tastings for later reference
• Coordinate all R&M vendor calls for service during regular office hours
• Managing building access and PTW logs.
• Monitoring office supplies and ordering new stationery as required.
• Conduct audits on employee files/paperwork
• Perform weekly AP tasks, including invoice entry in the restaurant management systems like Compeat and Craftable
• Administrative assistance with document verification, clocking in/out, PTO submission, hourly payroll processing
• Manage the hourly staffing process, including recruiting, interviewing, hiring, and onboarding
• Maintain internal records by preparing, issuing, and filing documentation
• Ensure orientations and training schedules are followed consistently
• Protect the organization's value by keeping information confidential.

Qualifications

• Proven track of Hospitality/ Restaurant experience
• People-oriented and results-driven
• Knowledge of restaurant systems and databases
• Excellent active listening, negotiation, and presentation skills
• Competence to build and effectively manage interpersonal relationships at all levels of the company