Administrative Secretary

City of Springfield
is seeking applicants for
Administrative Secretary

Department: Office of the Mayor
Division: Corporation Counsel
Work Location:
ROOM 313 MCE
SPRINGFIELD, Illinois, 62701
United States
Work Hours: Monday - Friday, 8:00 a.m. - 4:30 p.m. (hours may vary)
Starting Rate: $32,376.52-$40,746.42
Eligibility Requirements: Open to All Applicants
Union: Non-Union Position
Final Date to Apply: 8/13/2026 at 5:59 PM
Primary Duties and Responsibilities:

• Provide administrative support to the General Office, Code Enforcement, and Business Licensing divisions by managing communications, maintaining case files, and preparing, reviewing, and filing correspondence and legal documents in support of City attorneys and litigation.
• Assist the Division Manager with ordinance processing, serve as backup timekeeper, and support financial and travel-related administrative functions.
• Manage records retention, coordinate Municipal Code updates, maintain intranet postings, and serve as petty cash custodian.
• Coordinate City-wide employee programs, manage office supplies and inventory, and oversee office equipment maintenance.

Required Qualifications: The ideal candidate will possess knowledge, skills,and abilities equivalent to two years of college coursework and two years ofprogressively responsible administrative experience, or an equivalentcombination of education and experience. The candidate will demonstrate theability to maintain effective working relationships with employees, attorneys,and the public while handling public relations matters with courtesy andprofessionalism.


Preference for employment in all positions with the city shall be given to applicants who are full-time city residents.

To be eligible to apply, current City employees must have completed their probationary period and attained certified status in their current position.

Benefits:

• Health, Dental, Vision and Life Insurance
• Free Health Clinic
• Pension Plan
• Deferred Compensation
• 4 weeks paid parental leave
• Up to 14 paid holidays, based off calendar year
• 10-25 paid vacation days, based on years of service
• 12 paid sick days annually
• Tuition Reimbursement

If assistance in applying is required, please notify the Office of Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io