Executive Assistant II

Executive Assistant II


Posting Start Date: 7/22/26


Posting Location: Ada (Grand Rapids), MI


Requisition ID: 43168


Job title: Executive Assistant II

Division: Founding Families Engagement

Salary Range: $26.77/hr - $33.06/hr, plus bonus

Location: Ada, MI (onsite)

*Note: This position will be posted until 8/3/2026*

What we're looking for

We are seeking a highly organized and proactive Administrative Assistant to support our Founding Families Engagement (FFE) and Corporate Social Responsibility (CSR) teams. This role is ideal for someone who enjoys building strong relationships, managing details with precision, and providing thoughtful, behind-the-scenes support to high-profile stakeholders.

This position blends administrative coordination with relationship-based support. The ideal candidate will take initiative, anticipate needs, and help create a seamless experience for both internal teams and Founding Family members.

A typical day may include:

• Managing calendars, scheduling meetings, and coordinating logistics for team members and select Founding Family members
• Preparing and processing invoices, purchase orders, expense reports, and tracking budgets
• Supporting planning and execution of meetings, events, and CSR initiatives
• Coordinating communications with internal partners, external consultants, and family support staff
• Handling sensitive and confidential information with discretion and professionalism
• Monitoring follow-ups, anticipating next steps, and ensuring priorities stay on track

No two days are the same-this role requires flexibility, sound judgment, and a strong ability to shift priorities as needed.

Required Qualifications

• At least 2 years of experience in an administrative or executive support role
• Proven experience managing calendars, scheduling, and logistics
• Experience supporting multiple stakeholders or teams
• Experience handling confidential or sensitive information responsibly
• Strong organizational and multitasking skills
• Proficiency in standard office tools (e.g., Microsoft Office Suite)

Skills to Be Successful in the Role

• Strong communication and relationship-building skills
• Exceptional attention to detail and accuracy
• High level of discretion and confidentiality
• Proactive mindset with the ability to anticipate needs
• Sound judgment and problem-solving ability
• Service-oriented approach with a collaborative mindset
• Adaptability and comfort working in a dynamic environment

What's Special About this Team

The FFE and CSR teams operate at the intersection of relationships, impact, and enterprise engagement. This role supports both internal leaders and Founding Family members, making it uniquely positioned in a high-trust, high-visibility environment.

The team values:

• Collaboration and mutual respect
• Professionalism and accountability
• A positive and supportive team culture
• Enabling meaningful work through strong operational support

This is an opportunity to contribute to work that supports both organizational priorities and broader social impact initiatives.