Event Planning Assistant

Description Marketing & Events Assistant Employment Status: Part-time, exempt Location: El Segundo, CA, USA Base Salary Range: $22-$26 per hour. 20 hrs/week, Mon–Fri 1–5 PM About Focusrite Group Focusrite Group is a global leader in music and audio technology — the company behind some of the most beloved and trusted brands in the industry. From bedroom producers making their first recording to Grammy-winning engineers shaping the sound of modern music, millions of creators worldwide rely on Focusrite hardware and software every single day. We are a company built by musicians, for musicians, with a genuine passion for helping people realize their creative potential. With a portfolio that spans professional audio interfaces, cutting‑edge MIDI controllers, and studio‑grade signal processing, Focusrite Group sits at the intersection of technology and artistry in a way few companies in the world can claim. About Our Marketing Team & Brand Portfolio This is an ideal role for someone early in their marketing career who is hungry to learn, willing to work hard, and excited to build a strong foundation inside an experienced and passionate marketing department. Our Americas marketing team is the creative and operational engine behind some of the most recognized names in the music technology space. Focusrite Group's portfolio includes Focusrite, the #1 audio interface brand globally; Novation, synonymous with legendary synthesizers and MIDI controllers ADAM Audio, a reference monitor brand trusted by studios worldwide; Oberheim and Sequential, two of the most storied names in synthesizer history. Our US team works directly with artists, influencers, dealers, and media to bring these brands to life across campaigns, events, and product launches. This role sits at the center of that activity giving you a uniquely broad view of how professional marketing actually works at scale. Core Responsibilities Marketing Product & Stock Management Process product seeding and demo orders with full administrative follow‑through in NetSuite, ensuring accurate loan records, policy adherence, and timely returns Locate inventory from storage, complete professional pack‑outs, generate FedEx labels, and manage all shipment pickups and returns Maintain a clean, organized, and fully functional storage unit — gear, accessories, and event equipment always event‑ready Event Coordination Support Own the full logistics cycle for events: find, pack, log, ship, receive, break down, and restore gear after each activation Manage and replenish stock levels for branded merchandise, cables, and event materials so nothing runs out when it matters most Marketing Campaign Support Collaborate on artist and influencer campaigns — assist with talent sourcing and coordinate NDAs and partnership agreements Track media and dealer partner campaign data; surface insights and analysis to brand managers to support decision‑making Provide flexible support across any artist, event, or campaign initiative as brand managers require Process all shipping for branded merchandise, point‑of‑sale materials, and other marketing items in coordination with Marketing, HR, and leadership General & Office Support Handle local driving as needed: FedEx drop‑offs and pickups, collecting print materials, sourcing supplies — valid CA driver's license required Provide light office administration: ordering supplies, supporting building management, and keeping the team's workspace functional and stocked You’ll Thrive In This Role If You Love technology – audio, visual, gaming, computers – the boxes, the cables – You're naturally curious about how things work, how they connect, and you're happiest setting things up, troubleshooting them, or making them work better. Get energized by being the person who makes everything run smoothly — you find real satisfaction in flawless logistics and zero dropped balls. Take ownership instinctively – when you see something that needs doing, you do it without waiting to be asked. Own your work completely – when something goes wrong, your first instinct is to fix it, communicate it, and learn from it. You don't make excuses; you make improvements. Take pride in the little details – you know that perfectly packed shipments, organized storage, accurate spreadsheets, and polished event setups are what make great marketing possible. Are naturally organized to a fault – color‑coded folders, labeled boxes, and clean tracking spreadsheets are your love language. Communicate clearly and proactively – you send the update before anyone has to ask. Want a front‑row seat to real marketing – artist campaigns, event builds, and brand activations, not just theory. Are hungry to grow – when your work is done, your instinct is to ask, "What else can I help with?". Don't believe any task is beneath you – whether you're packing an event, organizing a storage unit, or helping launch a major campaign, you care about doing it exceptionally well. What We’re Looking For Genuine excitement about building a career in marketing, events, or brand management Proficiency in Microsoft Office, particularly Outlook, Word and Excel Experience with NetSuite, Microsoft Teams Any background in event coordination, logistics, or a similarly process‑driven role Exceptional organizational skills and meticulous attention to detail Strong sense of personal accountability; you follow through, full stop Ability to manage high volumes of concurrent tasks without losing accuracy Clear written and verbal communication skills Self‑starter with a positive, team‑first attitude Ability to adapt quickly and stay composed when priorities shift Valid California driver's license and proof of insurance What Success Looks Like In This Role Zero missed shipments or lost inventory — all product seeding orders processed accurately and on schedule Events leave the building fully packed and arrive back fully accounted for — no missing gear, no last‑minute scrambles NetSuite records are current and accurate — brand managers can trust the data without double‑checking Teammates stop having to follow up with you — you send the update first The storage unit is consistently organized and accessible — anyone on the team can find what they need You've learned the basics of at least two Focusrite Group brands well enough to explain them to a newcomer You've proactively identified and flagged at least one process gap or improvement opportunity You consistently complete assigned tasks by deadline with no reminders required Physical Requirements Ability to lift, carry, and move boxes and equipment weighing up to 40 pounds Ability to remain in a stationary seated position for extended periods when performing administrative and data entry tasks Ability to move actively for up to 50% of the workday — including moving between office and storage areas, sorting and packing boxes, and staging event gear Ability to operate a motor vehicle safely; valid California driver's license required Ability to use hands and fingers to operate a computer keyboard, mouse, and office equipment Bending, kneeling, and reaching may be required Focusrite is committed to providing reasonable accommodations for qualified individuals with disabilities. Please reach out to HR to discuss any accommodation needs. Why This Role Is Worth Your Time You'll work inside a global brand with real cultural cachet in the music industry — this is a resume‑builder with name recognition Direct exposure to artist campaigns, brand activations, and marketing operations across multiple iconic brands — rare breadth for an entry‑level role You'll report directly to the VP of Marketing — real visibility from day one A team culture that genuinely values execution and rewards people who show up and grow A clear path to expanded responsibilities for candidates who demonstrate ownership and initiative Part‑time schedule (20 hrs/week, 1–5 PM M–F) designed for people building their career while balancing other commitments Focusrite Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. #J-18808-Ljbffr