Administrative/Executive Assistant

Job Description

Job Description

A respected healthcare facility is seeking a highly organized and professional Administrative Assistant / HR Coordinator to support daily operations and work directly with the Facility Administrator. This position is ideal for a motivated individual who enjoys a dynamic role combining administrative coordination, human resources support, and concierge-level service within a professional healthcare environment.

This role requires a polished communicator, strong organizational skills, and the ability to handle confidential information with discretion, while maintaining professionalism.

Key Responsibilities:

Provide direct administrative support to the Administrator and leadership team

Assist with Human Resources functions including onboarding, personnel documentation, and employee records management

Serve as a professional first point of contact for staff, residents and visitors,

Provide concierge-style assistance to residents, families, and staff as needed

Coordinate schedules, maintain reports, and assist with internal communications

Maintain organized and accurate administrative and HR documentation

Support operational projects and initiatives directed by facility leadership

Uphold professionalism and confidentiality in all administrative and HR matters

Qualifications

Prior experience in administrative support, office management, or HR coordination

Experience in healthcare, long-term care, or professional office environments preferred

Excellent organizational, communication, and interpersonal skills

Strong attention to detail and ability to manage multiple priorities

Professional demeanor with strong customer service orientation

Proficiency with Microsoft Office and standard office systems

What We Offer

Stable Monday–Friday daytime schedule (9–5)

Opportunity to work closely with senior leadership

Professional and supportive workplace environment

Competitive salary and benefits

This is an excellent opportunity for a career-oriented professional who takes pride in organization, professionalism, and supporting a mission-driven healthcare team.