Executive Assistant to Trust Executive Director

Executive Assistant to Trust Executive Director Band 5 Main area Administration Grade Band 5 Contract Permanent Hours Full time - 37.5 hours per week Job ref 246-COR8103919 Site County Hall Town Norwich Salary £32,073 - £39,043 gross per annum (pro rata) Salary period Yearly Closing 23/07/2026 23:59 Norfolk and Suffolk NHS Foundation Trust provides child and adult mental health services, learning disability, wellbeing, older people's and eating disorder services across Norfolk and Suffolk. We are committed to equality, diversity and inclusion and want to reflect the diversity of our local communities within our teams. We welcome applications from all talented individuals with the relevant qualifications, skills, knowledge and experience. Job overview A great opportunity has arisen to provide competent and effective administrative support to an Executive Director. We are looking for someone who can effectively prioritise work and plan ahead using initiative and excellent organisational and co‑ordinating skills. The ability to remain calm and professional in a busy and dynamic environment and when under pressure will be vital. Flexibility and the ability to work to deadlines are also key. Main duties of the job The role will include providing accurate, prompt and efficient administrative support to an Executive Director, which ranges from diary management, email management, arrangement of meetings, providing administration support for meetings, maintaining action logs, supporting customer services processes and using a variety of business systems. This is an important role, interfacing on a regular basis with the Board, the Executive Team, senior managers and a wide variety of Trust staff and external organisations/individuals. Working for our organisation Norfolk and Suffolk NHS Foundation Trust provides child and adult mental health services, learning disability, wellbeing, older people's and eating disorder services across Norfolk and Suffolk. At any one time, around 23,000 people in Norfolk and Suffolk are receiving care and attention from the Trust. We believe in whole life care - seeing people in the context of their whole lives, understanding the importance of good physical health, friends, family, spirituality, culture, home, work, education and a sense of purpose and achievement to experience good mental health. Nearly 3,200 full and part‑time practitioners care for our service users in hospitals, in the community and in their own homes, whilst an additional 900+ staff provide non‑clinical support, including cleaning, delivering supplies, ward administration, information technology, human resources and financial services. We are committed to delivering quality driven mental health services. Every individual makes a valuable contribution. We are proud of our staff who have been commended for the care they provide. Do you value working positively, respectfully and together? If so, we’d love you to join us! Detailed job description and main responsibilities Please read the job description / person specification carefully and ensure your application reflects the knowledge, skills and experience needed. Person specification Qualifications Degree or equivalent knowledge / significant Executive Assistant experience Minute taking skills Experience Experience of working with members of the public from wide range of backgrounds. Significant experience of working for and supporting senior management and Board/Board committees. Experience of coordinating meetings, agendas and preparing relevant materials. Experience of using mental health services or caring for someone who has used mental health services. Skills Communication skills including ability to communicate information to wide range of audiences, including dealing with sensitive information and managing often emotive conversations. ICT skills – able to use MS Office software including ability to input and run reports from an online database (training in the software will be provided). Ability to prepare written reports. Ability to manage competing priorities and delivery to tight deadlines. Please be aware that, due to the high number of applications for certain roles, this vacancy may close earlier than the advertised closing date. We encourage you to submit your application as soon as possible.

EQUAL OPPORTUNITIES

Apart from its legal duties in relation to equality and diversity, the Trust recognises and actively promotes the benefits of a diverse workforce and is committed to treating all employees with dignity and respect regardless of race, gender, disability, age, sexual orientation, religion or belief. As a part of the Disability Confident Employer Guaranteed Interview Scheme we interview all disabled applicants who meet the essential criteria for the job vacancy (outlined in the Person Specification).. We encourage you to indicate your eligibility through TRAC jobs when applying. Disclosure and Barring Service Check This post may be subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. #J-18808-Ljbffr Norfolk and Suffolk NHS Foundation Trust