Executive Assistant

Job Description

Job Description

We are a fast-growing, entrepreneurial healthcare company backed by private investment and based on Long Island. We are seeking a highly capable, proactive Executive Assistant to support our CEO and serve as a trusted partner in managing day-to-day operations. This is a high-impact role for someone who thrives in a dynamic environment and enjoys anticipating needs, solving problems, and enabling executive effectiveness.

This position offers a unique opportunity to evolve into a Chief of Staff–type role as the company continues to scale.

Key Responsibilities

• Manage the CEO's calendar, scheduling, meetings, and daily logistics with precision, discretion, and foresight

• Coordinate domestic travel arrangements, itineraries, and related logistics; light travel may be required (approximately twice per year)

• Prepare for meetings by organizing agendas, taking detailed notes, tracking action items, and following up to ensure execution

• Handle professional correspondence on behalf of the CEO, including emails, documents, and internal communications

• Act as a gatekeeper and liaison between the CEO and internal and external stakeholders

• Anticipate priorities, think proactively, and adapt quickly in a fast-changing business environment

• Support special projects and strategic initiatives, with increasing responsibility over time

Qualifications

• 6+ years of experience as an Executive Assistant, Senior Administrative Professional, or similar role supporting senior leadership

• Bachelor's degree preferred

• Exceptional organizational skills with strong attention to detail and follow-through

• Ability to think on one's feet, manage competing priorities, and remain calm under pressure

• Comfort working in a dynamic environment with fluctuating workloads

• High level of professionalism, discretion, and judgment when handling confidential information

• Strong written and verbal communication skills