Executive Assistant - Investment Management - NYC

Job Description

Our client, a leading global investment management firm, is hiring an Executive Assistant in New York to support 3 to 4 Partners / Managing Directors.

This is a high-level seat with complex calendars, heavy meeting volume, and regular domestic and international travel. You would work directly with the Partners you support while collaborating with a stable, collegial administrative team.

The group is established with longstanding client and investor relationships, a professional and collaborative culture, and real access to principals. Strong tenure on both the investment and admin side.

Key focus:

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• Manage complex, high-volume calendars, anticipate conflicts, and keep priorities moving
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• Monitor and prioritize communications across email, calls, and correspondence
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• Draft, proofread, and finalize correspondence, presentations, and business materials
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• Coordinate meetings and executive events, including materials, technology, and follow-up
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• Arrange detailed domestic and international travel, itineraries, and expense reports
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• Liaise with clients, investors, and guests with polish and discretion
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• Provide coverage for colleagues and assist visiting executives as needed
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Background:

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• Minimum three years supporting senior executives in a financial institution, in a fast-paced professional environment
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• Strong organization, judgment, and discretion with confidential information
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• Excellent written and verbal communication, high attention to detail
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• Advanced Outlook, Word, Excel, and PowerPoint, able to build clean presentations and materials
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• Proactive, resourceful, service-oriented, able to work independently and as part of an admin team
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• Bachelor's degree preferred
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