Executive Assistant

Job Description: V2Soft is a global leader in IT services and business solutions, delivering innovative and cost-effective technology solutions worldwide since 1998. We have headquartered in Bloomfield Hills, MI and have 16 offices spread across six countries. We partner with Fortune 500 companies to address complex business challenges. Our services span AI, IT staffing, cloud computing, engineering, mobility, testing, and more. Certified with CMMI Level 3 and ISO standards, V2Soft is committed to quality and security. Beyond our work, we actively support local communities and non-profits, reflecting our core values. Join us to be part of a dynamic and impactful global company! Please visit us at to know more. V2Soft is hiring for a Senior Executive Assistant at Bloomfield Hills, MI. Position Overview: This position involves a high level of responsibility, confidentiality, and coordination. The Executive Manager is expected to provide efficient administrative, operational, and strategic support, enabling them to focus on key business initiatives and decision-making. The role primarily functions as a Task Manager, requiring excellent multitasking, organizational, and follow up skills. Flexibility in work hours is essential to meet the demands of this dynamic position. Key Responsibilities: Act as the primary point of contact for the direct reports, tracking their assigned tasks and ensuring they are completed within specified timelines. Organize, prioritize, and execute tasks related to global operations, coordinating with various departments and teams as necessary. Implement efficient task management systems to monitor progress and facilitate follow-ups. Draft and edit correspondence, reports, and presentations. Screen and direct phone calls and emails, providing necessary follow-up and prioritizing tasks. Administrative Support: Manage calendar, appointments, and meetings, ensuring efficient use of time. Prepare agendas, documents, and presentations for meetings, conferences, and events. Coordinate travel arrangements and itineraries and other executives as necessary. Handle sensitive and confidential information with discretion. Strategic Planning: Conduct research and analysis to support decision-making processes. Project Management: Coordinate cross-functional teams, facilitate communication, and monitor project progress. Global Operations Coordination: Collaborate with international teams to ensure seamless coordination and communication between different regions and time zones. Monitor operational activities across global locations, identifying opportunities for standardization and process improvement. Reporting and Analysis: Prepare regular reports, summarizing the status of ongoing tasks, projects, and operational activities. Fostering a collaborative environment and ensuring alignment with organizational goals. Facilitate effective communication and cooperation between teams, departments, and subsidiaries within the group of companies. Flexibility and Multitasking: Demonstrate flexibility in work hours to accommodate global time differences and urgent tasks that may arise outside regular working hours. Handle multiple tasks simultaneously, ensuring that each task is given appropriate attention and priority. Event and Relationship Management: Plan and organize corporate events, meetings, and conferences. Build and maintain relationships with key stakeholders, partners, and clients. Qualifications: Proven experience (5+years) in executive support roles, specifically in managing tasks, projects, and global operations. Strong multitasking skills with exceptional attention to detail. Excellent organizational, communication, and follow-up abilities. Financial acumen and ability to analyze budgets and expenses. Proficiency in project management tools and software applications. Ability to work independently, prioritize tasks, and meet deadlines. Flexibility to adapt to changing priorities and work schedules. High level of professionalism, integrity, and confidentiality. V2Soft is an Equal Opportunity Employer ( EOE). #J-18808-Ljbffr