Executive Office Coordinator
$70k - $80kHawthorne Lane
This range is provided by Hawthorne Lane. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $70,000.00/yr - $80,000.00/yr Do you have an interest in public policy, previous Hill scheduling experience or donor management/fundraising experience? As the Executive Office Coordinator, your daily functions involve administrative, scheduling, and organization needs for senior leadership at this DC think tank. You will be the admin backbone for your team and make sure deadlines are met, materials are prepared for meetings and conferences, travel is booked seamlessly, and leadership is supported in projects and tasks to further this think tank’s mission. Key Responsibilities: Orchestrate a busy and highly complex schedule for senior leadership, planning and executing calendaring functions for virtual and in-person meetings and events. Prepare meeting materials, conduct research on key players in advance and assist in prioritizing senior leadership time and efforts to maximize efficiencies. Manage and plan all domestic travel arrangements. Provide detailed agendas, back-up plans and itinerary necessities. Handle expense reports, financial tracking needs, and maintain an organized paper and electronic desk. Assist with day-to-day administrative functions, such as managing incoming and outgoing communication, and drafting and editing documents, memos and slide decks. Communicate with internal contacts, updating leadership on deadlines, projects and agendas. Provide extended assistance on special projects. Why You’ll Love Working Here: Highly driven and scholarly environment filled with passionate and like-minded individuals. Metro-accessible office location and a beautiful, engaging office space. What We’re Looking For: Experienced. You have at least one-to-two years of direct scheduling and administrative experience. Candidates with experience on Capitol Hill are encouraged to apply. Bachelor’s Degree and minimum 3.5 GPA required. Customer-service oriented. Attentive to the needs of internal and external clients. Willing to go above and beyond to support your team. Tactical. You are strategic when it comes to scheduling and forward thinking. Observant. You adapt to the changing needs of a leadership team and pivot priorities easily. Self-motivated. You can work independently and enjoy creating strong relationships with others. Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. Seniority level Associate Employment type Full-time Job function Administrative, Writing/Editing, and Project Management Industries Think Tanks #J-18808-Ljbffr Hawthorne Lane
- A prominent think tank in Washington, DC is seeking an Executive Office Coordinator to support senior leadership. This role includes managing schedules, preparing materials for meetings, and overseeing travel arrangements. Candidates should have at least 1-2 years of administrative...SuggestedWork at office
- ...Overview Executive Office Manager LOCATION: Arlington, VA (onsite) JOB STATUS: Full-time CLEARANCE: N/A TRAVEL: None Astrion has an exciting... ...point of contact for employees, visitors, and vendors while coordinating office services, facilities, supplies, and administrative...SuggestedFull timeSeasonal workWork at officeRelocationFlexible hours
ASTRION, INC.
Arlington, VA4 days ago - ...A staffing agency is seeking an experienced office manager to perform a range of administrative support duties, including managing schedules and resolving customer concerns. The ideal candidate should have at least 3 years of experience in a similar role and be proficient...SuggestedWork at office
Direct Staffing Inc
Washington DC4 days ago - ASHP in the Washington DC area is seeking a Director, Executive Office to lead governance and executive operations. This hybrid role requires regular on-site presence in Bethesda, MD (3 days/week) with travel for annual conferences and events. You will partner with the...SuggestedWork at office3 days per week
- SERVICING PERSONNEL OFFICE/UNIT: Office of Human Resources POSITION SERIES: DS-1801-17 POSITION GRADE: DS-17 FIRST SCREENING DATE... ...Representing OCFO as the top management official for OIO and coordinating with senior managers from other OCFO and District of Columbia...SuggestedPermanent employmentWork at office
- The US SENATE is seeking a Director of Executive Office Operations. This role requires a bachelor’s degree and five to eight years of administrative support experience, along with strong office practices knowledge and excellent customer service skills. The selected candidate...Work at office
- JCTM, LLC is hiring an Office Manager in Washington Navy Yard, DC, to provide crucial administrative support to leadership at Strategic Systems Programs Headquarters. Key responsibilities include managing schedules, organizing meetings, and handling classified information...Work at office
$104k - $127k
...Juul Labs, located in Washington, D.C., is seeking an experienced Office Manager to oversee operations at headquarters. This role involves managing the executive office, organizing multiple executives' calendars, and ensuring smooth operations. Ideal candidates should...Work at officeJUUL Labs
Washington DC4 days ago- This position is located in the Department of Veterans Affairs, Office of the Secretary. The Office of Employment Discrimination (... ...requirements for this position, you must show that you possess the Executive Core Qualifications (ECQ) and Technical Qualifications (TQ)...Work at office
- The Secretary of the Senate's Executive Office is seeking a Director of Executive Office Operations. The complete vacancy announcement and application may be found on the United States Senate Career Page at PHYSICAL DEMANDS AND WORKING ENVIRONMENT Work is performed in...Work at office
- Office of the Secretary of the Senate is seeking an experienced administrative professional to provide executive support to senior leaders, including the Secretary, Assistant Secretary,... ...scheduling, correspondence management, and coordination of office moves and ceremonial...Work at office
- Castelion is seeking an Office Manager in Washington DC to oversee day-to-day operations of their office, which serves as a hub for customer engagements and executive meetings. This role requires strong organizational skills, detail orientation, and the ability to thrive...Work at office
$64.2k - $116.4k
...written) to interface with employees at all levels. As an Executive Administrative Coordinator, you’ll work across teams to provide the knowledge,... ...business needs and cycles. Work primarily onsite in the EY office, client or meeting site as determined. Must be flexible...Summer holidayWork at officeFlexible hoursErnst & Young Oman
Washington DC1 day ago$110.97k - $115.44k
...Description Dobbs Defense Solutions is seeking an Executive Administrative Specialist to provide... ...to the assigned U.S. Coast Guard Office of the Chief Information Officer (OCIO)... ...achieve a smooth exchange of information and coordination of mission requirements. Independently...Local areaDobbs Defense Solutions, LLC
Washington DC4 days ago$77.82k - $80.12k
...08 Brief Description of Duties Reporting to the President, the Executive Associate supports the coordination and advancement of the objectives aligned with the Office of the President (OP) and other executive-level UDC leaders. This position will help...Full timeH1bWork at officeImmediate startUniversity of the District of Columbia
Washington DC2 days ago- ...ensuring timely responses to inquiries. Ideal candidates should have a Bachelor's degree, at least one year of experience with Microsoft Office programs, and strong communication skills. Responsibilities include scheduling, data management, and adherence to confidentiality...Work at office
Aptive
Washington DC5 hours ago $20.91 - $31.5 per hour
Baker Tilly US in Washington, D.C. is seeking an Office Services Assistant to provide general clerical and administrative support, ensuring organized operations from August 17, 2026 through October 15, 2026. This position involves sorting mail, scheduling meetings, managing...Temporary workWork at office- ...professional who enjoys being the go-to person in a fast-moving office? As the Office Coordinator/Team Assistant for a highly regarded finance firm in DC,... ...play an integral role in supporting daily operations, executive scheduling, and front office management. This position...Work at officeRemote workShift work1 day per week
- ...ability to obtain a DoD Top Secret clearance. The POST aims to support organizational operations and maintain efficient administrative processes. Responsibilities include managing calendars, coordinating meetings, preparing materials for #J-18808-Ljbffr Segment (Twilio)Full time
- Delaware Nation Industries is seeking an administrative professional in Washington, DC. The role requires managing executive schedules, coordinating travel logistics, and preparing essential documents. The ideal candidate will have a high school diploma, at least three...
- Dobbs Defense Solutions, LLC is looking for an Executive Administrative Specialist to provide dedicated support to the U.S. Coast Guard's Chief Information Officer office. The ideal candidate will have substantial executive administrative experience and be comfortable...Work at office
- ...LLC is seeking an Administrative Support Specialist III to provide senior-level executive and analytical support to leadership. The role involves managing front office operations, coordinating high-level activities, and developing workflow processes. Candidates should...
- Executive Administrative Specialist - Submarine Security Program Location: Washington, DC... ...classified and unclassified communications, and coordinates travel, security documentation, and... ...government and program security offices (SSRs/SSOs) for member visits requiring...Work at office
- A leading international development bank is seeking an Administrative Consultant to support its Executive Auditor and Management Team. The candidate will coordinate meetings, manage agendas, and provide logistical support for events. Proficiency in Spanish and English...Flexible hours
- The Supreme Court of the United States in Washington, D.C. invites applications for a full-time Marshal's Office role focused on event management and support services. Five years of related experience, strong data gathering and analysis, and excellent oral and written...Full timeWork at office
- ...and technical development. They will gain valuable on the job training and exposure to a small, fast‑paced work environment. OFFICE OF EXECUTIVE DIRECTOR INTERN: The Office of the Executive Director Intern provides direct support to senior agency leadership by assisting...InternshipWork at office
- Hawthorne Lane is seeking an experienced Office Coordinator/Team Assistant to support operations at a prestigious finance firm in Washington, DC. In this role, you will manage executive calendars, coordinate meetings, and ensure a polished office environment while interacting...Work at office
$25k
...Overview Wesley Dentistry is now hiring a Dental Office Coordinator in Brentwood, TN! We are seeking a positive, open and flexible Dental Office Coordinator to join our community of collaborative, high-quality clinical, business and operations professionals. Schedule...Full timeTemporary workSecond jobWork at officeLocal areaImmediate startFlexible hoursStardentalpartners
Brentwood, MD3 days ago$60k - $70k
...Executive Assistant and Office Manager The Jewish Democratic Council of America (JDCA) is seeking a full-time Executive Assistant and Office... ...organization, report directly to the CEO, and work in close coordination with JDCA's Director of Operations and Chief of Staff to...Full timeWork experience placementWork at officeArena
Washington DC3 days ago- UICGS / Bowhead Family of Companies is seeking an Executive Administrative Assistant in Arlington, Virginia, to provide high-level administrative... ...security regulations. Proficiency in Microsoft SharePoint and Office Suite is essential. #J-18808-Ljbffr UICGS / Bowhead Family of...Work at office
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