Accounts Payable Specialist

AP Specialist

Accounts Payable Associate Location: East Windsor, CT Employment Type: Temp-to-Hire Pay Rate: $24–$27/hour Schedule: Full-Time, On-Site Reports To: Accounting Manager Department: Finance

Position Overview: A well-established company in the East Windsor area is seeking an Accounts Payable Associate to join its Finance team. This position is ideal for someone who is comfortable working in a fast-paced, high-volume accounting environment and can manage day-to-day AP responsibilities with a high level of accuracy and organization. The role will primarily focus on Accounts Payable while also assisting with Accounts Receivable and other accounting-related responsibilities.

Responsibilities:

• Process a high volume of vendor invoices accurately and in a timely manner.
• Code expense invoices and verify appropriate approvals.
• Ensure invoices and expenses follow established company policies.
• Investigate and resolve invoice and payment discrepancies.
• Communicate with vendors regarding missing invoices, pricing issues, credits, and payment questions.
• Set up new vendors and maintain vendor documentation.
• Process vendor payments through ACH and checks.
• Maintain ACH authorization documentation.
• Apply customer cash receipts accurately and promptly.
• Assist with customer payment discrepancies and payment application questions.
• Process customer ACH requests and related documentation.
• Maintain vendor W-9 and insurance documentation.
• Assist with annual 1099 preparation and filing.
• Support additional accounting and finance projects as needed.

Qualifications:

• 2+ years of Accounts Payable and Accounts Receivable experience.
• Strong knowledge of Accounts Payable processes.
• Oracle NetSuite experience preferred.
• NetSuite Bill Capture experience is a strong plus.
• Intermediate Microsoft Excel skills.
• Experience with three-way matching and inventory-related invoices preferred.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage a high-volume workload and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently and as part of an accounting team.
• INDA