Executive Assistant

Our client, a leading venture capital firm, is seeking a highly polished and proactive Executive Assistant to support senior members of the firm's Investor Relations team . This is a high-visibility opportunity for an experienced EA who thrives in a fast-paced, sophisticated environment and is exceptional at managing complex schedules, coordinating priorities, and providing seamless day-to-day support. This position is temp-to-perm and follows a hybrid schedule of four days per week onsite and one day remote . It offers the opportunity to become a long-term member of a high-performing investment organization. Responsibilities Provide comprehensive executive-level administrative support to senior members of the Investor Relations team Manage complex, frequently changing calendars and scheduling across multiple time zones Coordinate internal and external meetings, calls, and appointments Arrange and manage domestic and international travel, including detailed itineraries Prepare executives for meetings by organizing schedules, materials, and relevant information Handle sensitive and confidential information with a high degree of discretion Manage incoming communications and correspondence, prioritizing and routing information appropriately Coordinate meetings with investors, limited partners, portfolio companies, and other external stakeholders Assist with meeting preparation, including agendas, materials, and logistics Track follow-ups, deadlines, and action items to ensure timely execution Coordinate team meetings, offsites, and occasional events Partner closely with other EAs and internal teams to ensure smooth coordination across the firm Anticipate executives' needs and proactively manage administrative details before they arise Take ownership of day-to-day administrative operations and serve as a trusted partner to the executives you support Qualifications 5+ years of experience as an Executive Assistant supporting senior-level executives Experience in venture capital, private equity, investment banking, financial services, or another highly professional environment preferred Exceptional calendar management and organizational skills Strong written and verbal communication skills Extremely detail-oriented with excellent follow-through Ability to prioritize and manage multiple competing demands in a fast-paced environment High level of professionalism, discretion, and confidentiality Comfortable working with senior executives, investors, and high-profile external contacts Strong judgment and ability to anticipate needs Proficiency with Microsoft Office, Google Workspace, and modern scheduling/communication tools #J-18808-Ljbffr Career Group