Executive Assistant

About the job Executive Assistant


Position Summary :
This role provides comprehensive administrative support to the Chief Financial Officer (CFO), Corporate Compliance Officer, and other Directors in the Finance Division. The Administrative Assistant will also manage day-to-day office activities for the Fiscal Services and Revenue Cycle Services departments.

• Manage meeting arrangements, prepare board portals and PowerPoint presentations for monthly Board Audit & Finance Committee meetings.
• Coordinate scheduling, food services, and special needs for meetings; maintain reports and minutes.
• Prepare correspondence and reports for the CFO, Controller, Sr. Director of Revenue Cycle Services, Director of Budget & Reimbursement, and other members of the Finance Division as needed.
• Compose and edit correspondence; perform research for projects, surveys, and applications.
• Support the Corporate Compliance Officer with compliance activities, including preparing documents for Corporate Compliance Committee meetings.
• Track and maintain Business Associate Agreements.
• Manage schedules for the CFO and other Directors in the Finance Division.
• Analyze and prioritize incoming mail and emails for significance and appropriate follow-up.
• Develop and maintain department records to ensure timely access to financial information.
• Answer and direct phone calls promptly and professionally.
• Perform other duties as assigned.

• Education : Associates Degree (minimum)
• Experience : 2+ years of relevant administrative support experience
• Skills :
  • Strong proficiency in Microsoft Excel, with the ability to generate reports and present data clearly.
  • Proficiency in Microsoft Word and PowerPoint.
  • Excellent organizational skills and attention to detail.
  • Strong interpersonal and customer service skills.
  • Ability to manage multiple schedules and prioritize tasks effectively.
  • Experience in corporate compliance is beneficial but not required.