Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to support daily office operations in Hartford, Connecticut. This Long-term Contract opportunity is ideal for someone who enjoys working in a fast-paced public-facing environment and can balance administrative coordination with front desk support. The role requires strong organization, clear communication, and the ability to assist a diverse community, including Spanish-speaking visitors. Success in this position will come from staying attentive to detail, managing multiple priorities, and helping keep office functions running smoothly.

Responsibilities:

• Welcome visitors and provide attentive front desk support, including assisting a high volume of Spanish-speaking walk-in guests.

• Answer incoming calls, respond to routine inquiries, and direct questions or messages to the appropriate staff members.

• Handle incoming and outgoing mail, ensuring documents and correspondence are sorted and distributed accurately.

• Perform data entry and maintain office records with a high level of accuracy and confidentiality.

• Support accounts payable and accounts receivable activities by organizing documentation and assisting with administrative processing.

• Prepare, edit, and format routine correspondence and office documents using Microsoft Word.

• Coordinate day-to-day administrative tasks while managing several priorities in a busy office setting.

• Help maintain an orderly office environment by supporting general clerical and receptionist functions as needed.

Why Temporary Professionals May Be Interested

Temporary professionals working through our company may be eligible for a range of benefits, which can include:

• Medical, dental, and vision coverage.
• Enrollment in a retirement savings plan.
• Holiday pay eligibility, depending on assignment terms.
• Employee discounts and wellness offerings.
• Access to professional development resources and training. 

• Fluency in Spanish and English, including the ability to read, write, and communicate effectively in both languages.
• Previous experience in an administrative assistant, receptionist, or general office support role.
• Ability to manage multiple tasks efficiently and remain organized in a fast-moving environment.
• Experience handling inbound calls and providing courteous customer or visitor support.
• Familiarity with data entry and maintaining accurate office records.
• Working knowledge of accounts payable and accounts receivable administrative processes.
• Proficiency with Microsoft Word and general office computer tasks.