Construction Bookkeeper/Administrative Coordinator

Job Description

Job Description

Construction Bookkeeper & Administrative Coordinator – Drive Financial and Operational Excellence

Job Overview:

• Company: Encompass Design & Remodeling
• Salary/Pay Rate: $55,000 -$70,000, depending on experience, with annual bonuses
• Location: Jenison, MI
• Job/Employment Type: Full Time
• Project Scope: Residential Design & Remodeling
• Mandatory Licenses & Certifications: None Required

The Opportunity:

You will serve as a vital operational anchor, keeping financial records accurate while supporting project management, payroll, and overall office operations. This role offers you the autonomy to take ownership of key administrative responsibilities in a collaborative, small-team environment. You will directly impact company success by ensuring seamless financial tracking and day-to-day operational efficiency for residential remodeling projects.

How You Will Make an Impact:

• Maintain precise financial records in QuickBooks Online, including transaction categorization, receipt management, account reconciliations, and job costing.
• Manage accounts payable and receivable by processing vendor bills, issuing customer invoices, and resolving account questions.
• Integrate financial data across JobTread and Buildertrend to maintain complete consistency between project management software and accounting systems.
• Execute biweekly payroll and assist with employee onboarding, records management, and benefits administration through Gusto.
• Coordinate daily office operations, monitor supply inventory, manage incoming mail, and support executive administrative needs for the owner.
• Track project-specific expenses and deliver timely financial updates to keep active remodeling builds on schedule and within budget.

Required Qualifications & Experience:

• 3+ years of proven professional bookkeeping experience, ideally within residential construction or remodeling.
• Strong hands-on proficiency with QuickBooks Online and core accounting principles, including job costing and reconciliations.
• Demonstrated experience managing accounts payable, accounts receivable, and financial recordkeeping.
• Exceptional organizational skills with the ability to prioritize multiple administrative deadlines independently.
• Proficiency with Microsoft Office, particularly with Excel and digital document management.

Preferred Qualifications & Experience:

• Direct experience utilizing JobTread or Buildertrend project management software.
• Familiarity running payroll and managing HR documentation through Gusto or a similar platform.
• Previous background collaborating with construction vendors, subcontractors, and project managers.

Compensation & Benefits:

• Competitive salary of $55,000 - $70,000, depending on experience level
• Paid Time Off (PTO) package and paid holidays.
• Health insurance allowance.
• Annual Bonuses
• Training
• Company events
• Long-term career growth opportunity within an expanding residential remodeling company.

About Us:

Encompass Design & Remodeling is a growing, innovative design and residential remodeling firm full of life, vitality, and a relentless pursuit of excellence. We invest heavily in top-tier technology, tools, and equipment to empower our team to deliver an outstanding experience for our customers. Our leadership believes in hiring like-minded professionals, equipping them with the best resources, and empowering them to build long-term, successful careers. 

Learn more at -ds.com/. 

Encompass Design & Remodeling is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.