Administrative Assistant

Location 865 County Road 6,Phelps, NY, 14532,United States Base Pay $62,500.00 - $62,500.00 / Year Employee Type Full-Time Non-Exempt About the Role Halco Energy is looking for a polished, detail-oriented Administrative Assistant to support our leadership team. You'll be the organizational backbone behind our executives' schedules, communications, and day-to-day operations — someone who anticipates needs before they're voiced and handles sensitive information with total discretion. What You'll Do Administrative & Scheduling Support Manage calendars, schedule meetings, and coordinate appointments for leadership Arrange travel plans, itineraries, and accommodations Prepare, proofread, and format correspondence, reports, and presentations Maintain organized physical and electronic filing systems Communication Serve as the point of contact between leadership, employees, clients, and vendors Answer and direct calls, emails, and inquiries professionally and promptly Draft and distribute internal and external communications on behalf of leadership Meeting & Office Coordination Prepare agendas, take minutes, and track follow-up on action items Coordinate logistics for meetings, events, and off-site functions Order and maintain office supplies and equipment Confidentiality & Judgment Handle sensitive company, employee, and client information with the utmost discretion Maintain confidentiality around financial records, personnel matters, and strategic discussions Ensure compliance with company data privacy and information security policies Project Support Juggle multiple priorities and deadlines across projects and departments Assist with special projects and research as assigned by leadership Proactively identify and solve problems before they elevate What You'll Need High school diploma required; Associate's or Bachelor's degree preferred 2+ years of experience in an administrative or executive support role Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Excellent written and verbal communication skills Strong organizational skills and the ability to manage competing priorities Sound judgment and a proven ability to maintain confidentiality Sharp attention to detail and problem-solving skills Nice to Have Experience supporting a leadership or executive team Familiarity with home services, construction, or home improvement industries Experience with project management or CRM software Primarily office-based with standard business hours; occasional flexibility needed to accommodate leadership scheduling. #J-18808-Ljbffr Gabriel Group