Executive Assistant

Job Description

Job Description

We are seeking an experienced Executive Assistant with legal experience to provide high-level support in a fast-paced environment in Tarrytown, New York. This Long-term Contract opportunity is ideal for a professional who excels at managing complex schedules, coordinating travel, and supporting executives within a legal or highly regulated setting. The role requires strong judgment, exceptional attention to detail, discretion when handling confidential information, and the flexibility to respond to time-sensitive scheduling updates, including occasional after-hours adjustments.

Responsibilities:

• Oversee and maintain an executive calendar, ensuring meetings, priorities, and schedule changes are managed accurately and efficiently.
• Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.
• Coordinate executive meetings by preparing schedules, confirming attendance, and ensuring all details are in place.
• Serve as a central point of coordination for scheduling updates, responding promptly to changes and urgent requests when needed.
• Support day-to-day executive operations by tracking commitments, resolving scheduling conflicts, and keeping activities well organized.
• Facilitate communication across internal and external stakeholders, including legal professionals, to ensure appointments, meetings, and travel plans run smoothly.
• Assist with legal administrative functions such as preparing correspondence, managing confidential legal documents, maintaining files, and coordinating meetings related to legal matters.

Requirements:

• Proven experience supporting C-level executives or senior leadership in a fast-paced professional environment within a legal setting.
• Strong background managing complex executive calendars, prioritizing competing demands, and handling confidential information with discretion.
• Demonstrated experience coordinating domestic and international travel arrangements with exceptional attention to detail.
• Ability to organize executive and legal-related meetings, manage scheduling logistics, and coordinate with internal and external stakeholders.
• Experience handling legal correspondence, document management, records retention, or other legal administrative support functions.
• Excellent organizational skills with the ability to anticipate needs, manage multiple priorities, and maintain accuracy under tight deadlines.
• Flexibility to accommodate occasional after-hours scheduling updates and time-sensitive requests.
• Strong written and verbal communication skills with a professional, polished approach when interacting with executives, attorneys, clients, and business partners.