Executive Assistant

Main Responsibilities Executive Support Perform diverse office/administrative duties requiring tact, diplomacy, discretion, and judgment. Manage the Site Head calendar (meetings, travel, prioritization). Coordinate leadership team meetings and schedules. Attend site leadership meetings and follow up on action items. Maintain strict confidentiality, especially on strategic initiatives. Assist the Site Head as needed and perform other assigned duties. Site Administration & Communications Develop and distribute site communications (posters, newsletters, announcements). Manage and post content on Viva Engage. Serve as a key point of contact for site-wide information and updates. Prepare status reports and operational documents. Employee Engagement & Events Plan, coordinate, and execute site events and employee engagement programs. Support initiatives that foster positive culture and collaboration. Coordinate logistics for town halls, meetings, and special events. Onboarding Support Coordinate new employee welcome activities and orientation sessions. Create and maintain site orientation materials. Procurement & Administrative Operations Process purchase orders through eBuy/COUPA. Review/analyze data and recommend or take action. Maintain independent contacts inside and outside the organization. Assist in development/implementation/administration of company programs. Provide guidance and administrative assistance to client groups and colleagues. About You Required Qualifications 5+ years of professional experience as an administrative/executive assistant or in a communication role. Strong Microsoft Office Suite skills (Word, Excel, PowerPoint, Visio, Outlook). High school diploma required; bachelor’s degree preferred. Preferred Qualifications Experience with SAP, eBuy/COUPA, Concur, iLearn, Tririga. Video creation/editing skills (e.g., Adobe Premiere, Canva Video, Clipchamp). Background in pharmaceutical or manufacturing environment. Event planning experience. #J-18808-Ljbffr