Accounts Receivable Specialist
Robert Half
Job Description
Job Description
We are looking for an Accounts Receivable/Purchasing Specialist to support billing, payment posting, collections, and purchasing activities for a busy team in City of Commerce, California. This Long-term Contract opportunity is well suited for someone who is confident in customer communication, highly organized in daily follow-up work, and comfortable managing multiple financial tasks in a fast-paced environment. The ideal candidate will bring strong experience with accounts receivable operations, be bilingual, and have hands-on knowledge of QuickBooks Enterprise Desktop and Microsoft Excel.
Responsibilities:
• Manage incoming receivables by preparing invoices, recording customer payments, and maintaining accurate account balances.
• Conduct commercial collections outreach through regular phone and written follow-up to resolve overdue balances and secure timely payment.
• Apply cash receipts to the correct customer accounts and investigate discrepancies to keep records current and accurate.
• Support billing operations by reviewing charges, correcting errors, and ensuring invoices are issued promptly.
• Track daily cash activity and update financial records in QuickBooks Enterprise Desktop with a high level of accuracy.
• Assist with purchasing-related tasks, including processing orders and coordinating documentation tied to vendor transactions.
• Use Excel to organize account data, monitor aging reports, and prepare routine status updates for internal stakeholders.
• Communicate professionally with customers and internal teams in both languages as needed to address payment and account questions.
• Experience in accounts receivable, including billing, cash application, and commercial collections activities.• Ability to communicate confidently with customers regarding past-due balances and payment follow-up.
• Bilingual language skills with the ability to support business communication in two languages.
• Proficiency with QuickBooks Enterprise Desktop and strong working knowledge of Microsoft Excel.
• Familiarity with daily cash activity tracking and maintaining accurate financial documentation.
• Exposure to purchasing or order-related administrative support in a business setting.
• Strong attention to detail, organization, and the ability to manage multiple priorities effectively.
Vacancy posted 2 days ago
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