Executive Assistant (EA)

Posting Date

08/07/20265200 Virginia Way, Brentwood, Tennessee, 37027-7569, United States of America

About the Role

The Executive Assistant provides high-level administrative and operational support to physician leaders within DaVita’s Office of the Chief Medical Officer. These leaders guide enterprise clinical strategy, quality, safety, education, and care model decisions across DaVita. This role serves as a trusted partner, managing complex calendars, communications, meetings, and coordination to help the OCMO leadership team operate effectively.

We are seeking a highly organized and resourceful professional who thrives in a fast-paced environment. The ideal candidate combines strong administrative expertise with strategic thinking, proactive problem-solving skills, and a high degree of adaptability. This role offers significant opportunity to develop healthcare industry expertise while working collaboratively with a passionate and driven clinical leadership team.

Essential Duties and Responsibilities

Calendar & Schedule Management

- Orchestrate complex calendars across multiple time zones and stakeholder groups for various physician executives. - Coordinate extensive domestic travel arrangements and itineraries. - Manage high-volume meeting schedules including enterprise clinical leadership discussions, clinical reviews, and operational sessions. - Proactively identify and resolve scheduling conflicts before they impact leadership. - Support flexible hours, including occasional early morning or evening meetings to accommodate national clinical leadership schedules across the country.

Administrative Excellence & Project Support

- Maintain exceptional organization of documents, emails, and executive communications. - Draft, proofread, and manage internal and external communications on behalf of the physician leaders. - Process expense reports and manage administrative documentation accurately and efficiently. - Coordinate meeting logistics, anticipate needs, and prepare necessary materials ahead of time. - Manage end-to-end logistics for offsites, conferences, and special events, including venue booking, catering, and technology setup. - Prepare agendas, take detailed notes, and actively track action items to ensure follow-through. - Provide administrative and project support for broader clinical initiatives, physician education events, and medical director onboarding.

Strategic Communication & Relationship Management

- Serve as the primary point of contact between the executives and internal/external stakeholders. - Screen and prioritize emails, calls, and requests to ensure an efficient communication flow. - Anticipate executive needs and resolve administrative challenges proactively. - Maintain strong communication channels to ensure clear priorities across the OCMO team. - Build highly effective relationships with key internal and external stakeholders, including field operations leaders, clinical services teams, enterprise physician leaders, and other executive assistants. - Handle sensitive communications and highly confidential information with absolute discretion. - Keep supported physician leaders informed of upcoming deadlines and critical deliverables.

Qualifications & Key Competencies

Required Experience:

- Proven track record as an Executive Assistant supporting senior leadership (VP, C-Suite, Senior Director, or Physician Executives). - Minimum of 4+ years' experience providing administrative support to senior-level executives, including complex calendar, travel, and communications management in a fast-paced environment. - Advanced proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Microsoft Teams). - High school diploma or equivalent required; Associate’s or Bachelor's degree preferred.

Key Competencies:

- Core Values: Commitment to DaVita’s values of Service Excellence, Integrity, Team, Continuous Improvement, Accountability, Fulfillment, and Fun. - Organization: Exceptional organizational and time management skills, attention to detail, and ability to prioritize competing demands effectively. - Proactivity: A proactive, resourceful, and solution-oriented mindset with the ability to take initiative while seeking guidance when appropriate. - Communication: Strong executive presence, service orientation, and professional written and verbal communication abilities. - Team Player: Works collaboratively with experienced EA teammates across the Village to share best practices and support overall team success. - Growth Mindset: Demonstrates a desire to learn through actively seeking feedback and learning from seasoned Village teammates.

Work Environment & Physical Demands

- Work Environment: Level III - Moderate noise (business office context). The normal work routine involves no exposure to blood, body fluids, or other hazardous conditions. Normal hazards associated with business travel if required. - Physical Demands: Ability to lift a minimum of 2 pounds to a maximum of 15 pounds unassisted; able to sit for extended periods of time and to perform some standing, walking, and reaching. Ability to use a computer and all peripherals for extended periods.

DaVita provides reasonable accommodations to enable otherwise qualified individuals with disabilities to perform the essential functions of the position.

What We’ll Provide:

More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings.

- Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out - Support for you and your family: Family resources, EAP counseling sessions, access Headspace®, backup child and elder care, maternity/paternity leave and more

- Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita’s online training platform StarLearning.

#LI-KM4

At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as "a place where I belong." Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic.

This position will be open for a minimum of three days.

The Wage Range for the role is $26.50 - $40.50 per hour. If a candidate is hired, they will be paid at least the minimum wage according to their geographical jurisdiction and the exemption status for the position.New York Exempt: New York City and Long Island: $66,300.00/year, Nassau, Suffolk, and Westchester counties: $66,300.00/year, Remainder of New York state: $62,353.20/year New York Non-exempt: New York City and Long Island: $17.00/hour, Nassau, Suffolk, and Westchester counties: $17.00/hour, Remainder of New York state: $16.00/hourWashington Exempt: $80,168.40/year Washington Non-exempt: Bellingham: $19.13/hour, Burien: $21.71/hour, Everette: $20.77/hour, Unincorporated King County: $20.82/hour, Renton: $21.57/hour, Seattle: $21.30/hour, Tukwila: $21.65/hour, Remainder of Washington state: $17.13/hour

For location-specific minimum wage details, see the following link: DaVita.jobs/WageRates

Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at

Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.