Facilities & Admin Coordinator

Facilities & Administrative Coordinator – Lenexa KS ICON plc is a world‑leading healthcare intelligence and clinical research organization. We are proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development. The Facilities & Administrative Coordinator will support the day‑to‑day operations of facilities in the Lenexa KS office/lab, ensuring that processes and procedures are streamlined to achieve maximum efficiency in terms of cost and productivity in a collaborative team environment. Responsibilities Recognize, exemplify and adhere to ICON’s values, which center around our commitment to People, Clients and Performance As a member of staff, the F&A Coordinator is expected to embrace and contribute to our culture of process improvement with a focus on streamlining processes adding value to the business and meeting client needs Uses discretion with support of Manager to identify and resolve day‑to‑day issues to maintain office operations Supports essential central services, such as security, maintenance, mail, fax, cleaning, catering, waste disposal and recycling, ensuring facilities are well maintained and fully operational Assist with management of local Facilities and Administration budget, annual budget preparation, forecasting and invoice review and tracking Monitor and respond to customer requests through Facilities Online, ensuring timely response and resolution of issues in compliance with department metrics Source and monitor suppliers, including ordering, stock control and distribution in compliance with procurement and purchasing policies Health & Safety (H&S) Management: Act as local H&S Officer or liaise with the company H&S Officer to ensure building meets H&S requirements and complies with H&S legislation. Responsible for call‑out system for emergencies or alarm‑related calls. Implementation and compliance with fire safety procedures Coordination and delivery of Facilities and Administration Induction for new employees Support other GBS functions at a local level, such as invoice scanning and log completion for Finance where required Keep management informed of any issues within the organization that require attention Assist with additional facilities related projects as assigned Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions A minimum of 1 year experience in a Facilities and Administration related role or equivalent experience Proficient with Microsoft Office Suite Must have knowledge with plumbing and HVAC systems Ability to be resourceful and proactive in dealing with issues that may arise Strong oral and written communication skills, with fluency in English required Strong interpersonal skills and ability to interact at all levels and across cultures Awareness of workplace Health & Safety regulations High School diploma or international equivalent required; associate or bachelor’s Degree preferred What ICON can offer you Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent. In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well‑being and work‑life balance opportunities for you and your family. Benefits Examples Various annual leave entitlements A range of health insurance offerings to suit you and your family’s needs Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead Global Employee Assistance Programme, TELUS Health, offering 24‑hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family’s well‑being Life assurance Flexible country‑specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, health assessments, among others Visit our careers site to read more about the benefits ICON offers. Equal Employment Opportunity At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request. #J-18808-Ljbffr