Accounts Payable Assistant - City Controller

Job Description

Job Description

Duties As the Accounts Payable Assistant, you will be responsible for the daily processing of Accounts Payable activity for the City of Pasadena. You will support the internal departments in a continuous effort to maintain payables accuracy, limit exposure, strengthen accounting compliance requirements and streamlines processes. You will join a team of hard-working Controller's personnel, with a goal to continuously facilitate communication between the staff and departments. We are looking for team member who shares our City values of safety, purposeful innovation, and service above all. Achieve accounts payable department operational objectives by controlling expenses through the receiving, verifying, processing and invoice reconciliation process. Ensure vendors are paid in a timely fashion and monitor discount opportunities. Review invoices to ensure sales tax, late fees and penalties are not applied to invoices. Review and close Purchase Orders as required. Reconcile vendor statements. Maintain accounts payable controls by verifying vendor federal ID numbers, scheduling and preparing checks. Resolving payment discrepancies and documentation and ensuring credit are received and applied for outstanding credit memos. Verify authorized approvals, correct account coding and cost centers are charged and appropriate documentation has been attached to all invoices. Review lowest organization accounts to ensure departments have funds prior to processing invoices. Review internal employee reimbursements to ensure they meet City guidelines. Transfer knowledge to other departments by interpreting and enforcing accounts payable policy as determined by senior management. Ensure all applicable payments are entered prior to monthly and fiscal year-end deadlines Must have and maintain, without interruption, all necessary licenses, certifications, clearances, and/or job requirements. Work the assigned schedule and comply with City timekeeping and attendance policy. Maintain/Archive AP Check File Room. Other duties as assigned.Qualifications: High School Diploma or GED. Valid Texas Driver's License. Three (3) or more years of full cycle AP experience. Experience in a high-volume Accounts Payable environment. Excellent attention to detail. Strong organizational skills. Effective communications skills. Ability to consistently meet all deadlines. Must have strong work ethics PREFERRED: Associates degree or 5+ years of Accounts Payable Experience. Bilingual (English/Spanish).The City of Pasadena offers very generous benefits to all full-time employees. For example:Employee-only medical insurance starts as low as $15 per month and the most expensive Employee & Family plan is less than $350 per month.The City has its own medical clinic staffed with a M.D. and two medical assistants. Employees and their covered dependents over the age of 5 can visit the clinic FREE OF CHARGE. Employees and their covered dependents also have access to Virtual Visits with a medical professional FREE OF CHARGE.The City offers college tuition reimbursement of up to $3,500 per year.As an employee, you will contribute a portion of your salary each pay-period towards your retirement and the City will match your contribution by 200%. Example, if you contribute $100, the City will contribute $200.Civilian employees accumulate vacation at the following rates:Less than 6 years of service - two weeks of vacation per year.From 6 to less than 11 years of service - three weeks of vacation per year.From 11 to less than 21 years of service – four weeks of vacation per year.From 21 to less than 26 years of service – five weeks of vacation per year.From 26 years of service and up – six weeks of vacation per year.