Executive Assistant

Executive Assistant

Pay Rate: 100 - 105K

Hybrid role - 3 days on site a week in NY, Hudson Street, SOHO Area

Full Time Permanent role

Supporting 3 executives within the sales department

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Executive Assistants (EAs) are skilled Professionals who are responsible for performing administrative duties of advanced degrees of complexity for the assigned Executive (coverage may be up to four executives). The EAs have customary responsibilities such as managing correspondence, which is often of a confidential nature, preparing research, communication on behalf of the Executive, and acting as the gatekeeper as well as handling more complicated special projects such as coordination of complex meetings. In keeping with these duties, EAs are required to develop an acute understanding of the Executives work style and requirements, and to utilize this understanding to decide which scheduled events, meetings, and requests are most appropriate for allocation of the Executives time. EAs are expected to accept the delegation of less consequential executive tasks, to perform those tasks with minimal disruption to the Executive, to actively listen and resolve problems, and to anticipate and meet the challenges of a fast-paced environment. In summary, Medidata EAs are expected to conform to the highest standards of performance, dependability, and professionalism. The role will require to be in office up to three days a week and also flexibility with executive schedules and meetings.

Responsibilities:

• Partnership & Calendar Management: Serve as a trusted partner who understands executive priorities and work style while strategically managing complex, constantly changing calendars. Coordinate seamlessly with internal and external Executives and Assistants, exercise judgment in prioritizing competing demands.

• Proactive Problem-Solving: Anticipate needs, identify potential challenges, connect the dots, and independently develop solutions with minimal direction.

• Agility & Prioritization: Thrive in a fast-paced Sales environment, effectively manage multiple priorities, and quickly pivot as business needs, schedules, and circumstances change.

• Sales & Stakeholder Support: Understand the urgency and pace of a Sales organization while building strong relationships with Executives, senior leaders, clients, and internal and external partners.

• Organization & Attention to Detail: Maintain a high level of organization, accuracy, follow-through, and attention to detail while managing complex calendars, meetings, communications, and special projects.

• Travel & Expense Management: Coordinate domestic and international travel and accurately process expenses in accordance with company policies and procedures.

• Professionalism, Discretion & Accountability: Handle confidential information with discretion, remain calm and solutions-oriented under pressure and consistently demonstrate professionalism, dependability, and accountability.

• Meeting & Office Support: Plan and execute on-site and off-site meetings, dinners, and events, while providing hands-on support in the office, including coordinating catering, booking meeting spaces, and assisting with day-to-day office needs.

Qualifications:

• Minimum of five years experience as an Executive Assistant, Assistant to a C-level Executive, or Office Manager

• Exceptional verbal and written communication skills

• Ability to work with confidential information

• Excellent organizational and time management skills

• Proficiency in Google Apps (Office Apps), Concur, and Microsoft Office Suite

• Dependable, punctual, follows instructions, responds to management direction and solicits feedback to improve performance

• Ability to work independently and proactively; demonstrates initiative

• Ability to make professional decisions based in accumulated knowledge of position responsibilities

• Demonstrates accuracy and thoroughness; monitors own work to ensure quality

• Ability to multitask effectively

• Strong interpersonal skills, ability to work in a team environment when required; high degree of tact

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). xhyhwjd

This posting is open for thirty (30) days.