Executive Assistant

Job Title : Executive Assistant

Industry : Legal / Government Relations & Public Policy

Location (city, state): Washington, DC (Fully On-Site)

Assignment Type: Direct Hire, Full-Time

Pay: $80,000 - $95,000 (based on experience)

Work Schedule: Monday - Friday, standard business hours; occasional paid overtime as needed

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company: Our client is a well-established law and government affairs firm with a national footprint and decades of experience serving high-profile clients across legal and public policy matters. Known for a collaborative culture and strong client relationships, the firm supports senior professionals across legal, lobbying, and business advisory functions.

Job Description: Our client is looking to hire an Executive Assistant to join their Washington, DC office. This role provides high-level administrative support to senior leadership, managing scheduling, communications, and confidential materials. The ideal candidate is polished, detail-oriented, and comfortable operating in a fast-paced, high-visibility environment where discretion and professionalism are essential.

Key Responsibilities:

• Oversee busy executive calendars, coordinating and prioritizing meetings, calls, and appointments across internal and external stakeholders
• Manage full meeting logistics: scheduling, invites, RSVPs, conference room bookings, tech setup, prepared materials, and greeting guests
• Act as a key liaison for executives, clients, visitors, and outside contacts (including government offices), representing the firm with discretion and professionalism
• Compile and review briefing materials to prepare leadership for upcoming meetings and engagements
• Coordinate complex domestic and international travel, including flights, lodging, ground transportation, visa needs, and briefing documents
• Support planning and logistics for client visits, high-profile meetings, and special events
• Draft and manage internal and external correspondence on behalf of senior leaders
• Help prepare and run recurring client meetings, calls, and presentations
• Review and finalize client-facing documents such as proposals and engagement letters for accuracy and timely delivery
• Maintain contact databases and distribution lists for leadership and key stakeholders
• Track correspondence and assist with regulatory/compliance reporting requirements
• Monitor relevant news, legislative activity, and stakeholder updates using research and monitoring platforms
• Screen and connect calls, flagging urgent items for leadership attention
• Prepare and reconcile expense reports, invoices, and billing paperwork
• Handle confidential and sensitive information with a high degree of professionalism
• Provide general office support: filing, document prep, copying/scanning, courier coordination, and other operational tasks
• Juggle multiple ongoing projects while maintaining strong attention to detail and meeting deadlines

Qualifications:

• 3+ years of experience as an Executive Assistant or senior-level Administrative Assistant
• Experience supporting leadership within a law firm, professional services, or government/public policy environment strongly preferred
• Strong time management skills with the ability to multitask and prioritize effectively
• Sharp attention to detail and solid problem-solving ability
• Excellent written and verbal communication skills
• Strong organizational and planning capabilities
• Bachelor's degree is required
• Proficiency in MS Office, Outlook, Zoom, and related tools
• Willingness to work paid overtime when business needs require it

Additional Details: This is a fully in-office position based in Washington, DC.

Perks: Opportunity to support senior leadership at a respected, well-established firm with a collaborative culture and strong growth potential.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.