Admin Assistant

Job Description

We are searching for an Admin Assistant to join our culinary team! The Admin Assistant is responsible for assisting the F&B Director with the planning, organizing, directing, coordinating, and execution of all department activities.

$19.50 per hour.

Preferred:

1 year of senior living experience

General Summary

The Admin Assistant facilitates the efficient operation of the Food & Beverage department by performing a variety of clerical, administrative, and direct service tasks.

Principal Duties

• In the absence of the Director of Food & Beverage, supervises the dining venues
• Assists the Director of Food & Beverage with staffing, scheduling, training of staff
• Responds to and resolves administrative inquiries and questions.
• Manages the point-of-sale (POS) systems with activities including but not limited to meal counts, reservations, and sales
• Participates in cost control measures and inventories.
• Tracks and processes accounts payable for the department
• Submits company purchase card reconciliations
• Ensures compliance with regulatory requirements for various programs including but not limited to the social club
• Drafts communication for department and distributes accordingly
• Prepares agendas and written summaries, schedules meetings. Maintains records and filing systems
• Coordinates and plans events for the department while working with other key personnel in other departments (i.e. Marketing, Dining Services, etc.).
• Performs other duties as assigned.

Qualifications

• High school diploma or equivalent. A minimum of two years supervisory or supportive experience within fine dining restaurants, clubs, hotels, or similar industries.
• Proven ability with computer and communication skills. Must have knowledge of Microsoft Office Suite products.
• Ability to demonstrate strong leadership skills. Ability to make quick decisions in high stress situations. Well organized.
• Ability to work flexible schedule including weekends and holidays.
• Excellent customer services skills. Ability to communicate with, understand, empathize with, work with, and be tolerant of residents, families, visitors, peers, supervisors, and subordinates.

Physical Requirements/Working Conditions

Must be able to stand and walk 90% of the work day; ability to stoop, stand, and stretch frequently. Position may require sitting for prolonged periods of time working on a computer. Must be able to lift 50 pounds frequently. Must be able to see, hear, and speak. Must be able to read, write, and communicate in English.

We Value Our Employees And Show Appreciation Through …

• Scholarships and Educational Assistance Programs, because we value the development of our team members and promoting from within.
• Extraordinary Reward Points, because we value recognizing and appreciating our employees for their hard work.
• Our comprehensive benefits, because we value health and wellness for you and your family.
• A Monthly All-Staff Meet n' Eat, because we value a strong company culture that creates camaraderie between departments.
• Various Employee-led Committees because we value employee engagement and making your voice heard.
• A Free and Confidential Employee Assistance Program because we understand that life happens.
• Paid Training, Paid Time Off, and Paid Holidays.
• Medical, Dental, Vision, Life Insurance, Short- and Long-Term Disability, (401) K Retirement
• Cypress Village of Jacksonville has partnered with Daily Pay to give our team members control over accessing their paycheck on their own schedule. Ask us about how this benefit supports your financial wellbeing today!

Who Are We?

Come join our dedicated team at Cypress Village of Jacksonville, a wonderful place to work! Cypress Village offers carefree lakefront living at its best with a wide variety of beautifully appointed residential options, a wealth of exceptional services and amenities, and a full calendar of fun, engaging activities—all just minutes from Florida's Intracoastal Waterway and the beautiful sands of The Area Beaches!

You'll join a team with a strong work ethic, with management and co-workers who want to make a positive impact in our residents' lives. These extraordinary leaders and role models will help you craft a long, satisfying, and fruitful senior living career. Cypress Village of Jacksonville is managed by Life Care Services (LCS), the nation's leading developer and manager of senior living communities. We continually strive to create an environment of trust and transparency by helping employees find a sense of purpose in their job and achieve their highest potential while providing hospitality to those who work and live at Cypress Village of Jacksonville.

If you're an enthusiastic, compassionate, senior care professional who is passionate about hospitality and senior engagement- please apply, we'd love to get to know you!

EEO Employer