Executive Assistant

Job Description

Job Description

We are seeking a dynamic and highly organized Front Office Administrator to join our team! This energetic role is vital in creating a welcoming environment for clients, visitors, and staff while ensuring smooth daily operations. The ideal candidate will possess excellent communication skills, a proactive attitude, and the ability to manage multiple administrative tasks efficiently. As the first point of contact, you will play a key role in representing our organization professionally and positively. This paid position offers an exciting opportunity to develop your office management skills in a fast-paced, supportive environment.

** Duties **

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, directing calls accurately and professionally
• Handle front desk responsibilities including answering inquiries, scheduling appointments, and providing information
• Maintain organized filing systems and perform data entry with high accuracy using Microsoft Office and Google Workspace tools
• Support office management tasks such as calendar management, appointment setting, and coordinating meetings
• Assist with clerical duties including proofreading documents, managing correspondence, and preparing reports
• Perform basic bookkeeping tasks using QuickBooks or similar software to support financial record-keeping
• Provide exceptional customer service by addressing inquiries efficiently and courteously
• Maintain office supplies inventory and coordinate with vendors as needed

** Requirements **

• Proven experience in office administration or reception roles, preferably in medical or dental settings
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively
• Bilingual abilities are highly desirable to serve diverse client needs
• Experience with multi-line phone systems and phone etiquette is essential
• Familiarity with clerical tasks such as filing, data entry, proofreading, and calendar management
• Knowledge of bookkeeping software like QuickBooks is a plus
• Strong interpersonal skills with a friendly demeanor and professional appearance
• Ability to handle confidential information discreetly and maintain high levels of accuracy in all tasks

Join us as a Front Office Administrator to be the welcoming face of our organization! Bring your enthusiasm for customer service, your organizational prowess, and your technical skills to help us create an efficient, friendly environment where everyone feels valued. This paid position offers an excellent platform for growth in office management while making a meaningful impact every day.

Job Type: Full-time

Work Location: In person