Administrative Assistant of Childcare

Administrative Assistant

Sapling School is seeking a dependable, organized, and personable administrative assistant to support the daily operations of our school. This role requires a candidate with flexibility in scheduling, as hours may vary based on school needs, events, and seasonal demands. The role also requires to go help out in class and cover the teacher's absenteeism wherever needed.

Key Responsibilities

• Greet and assist parents, students, and visitors in a warm and professional manner
• Answer and direct phone calls and emails
• Maintain student records and confidential files
• Assist with enrollment, registration, and general paperwork
• Support scheduling, calendar coordination, and school events
• Order and manage office supplies
• Provide administrative support to school leadership and teachers
• Coordinate communication between staff and families
• Assist with billing, payments, and basic record-keeping (if applicable)

Qualifications

• Previous administrative or office experience preferred
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and/or Google Workspace
• Ability to maintain confidentiality and professionalism
• Friendly, proactive, and solution-oriented mindset
• Experience in a school setting is a plus
• Must be available to evaluate and help out staff whenever needed

Schedule Requirements

• Candidate must have flexible availability
• Hours may vary week to week based on school needs
• Occasional early mornings, late afternoons, or special event coverage may be required

What We Offer

• Supportive and collaborative work environment
• Opportunity to contribute to a growing school community