Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day invoice processing and payment operations for a long-term contract opportunity in Woburn, Massachusetts. This position is ideal for someone who is highly organized, accurate with financial details, and comfortable managing high-volume payables activity. The role will focus on maintaining timely payments, reviewing coding accuracy, and helping ensure smooth transaction flow across accounts payable functions.

Responsibilities:
• Process vendor invoices accurately and route them through the appropriate approval and coding procedures.
• Review account assignments and confirm that expenses are recorded to the correct cost categories and general ledger lines.
• Prepare and execute payment activity, including ACH transactions and scheduled check disbursements, in accordance with established timelines.
• Reconcile payable records and investigate discrepancies related to invoices, payment amounts, or vendor statements.
• Coordinate with internal teams and external vendors to resolve billing questions and outstanding payment issues.
• Maintain organized accounts payable documentation and ensure records are complete, current, and audit-ready.
• Monitor invoice queues and payment deadlines to support consistent, timely completion of accounts payable tasks.• Hands-on experience working in accounts payable within a detail-focused business environment.
• Strong understanding of invoice coding, account allocation, and payment processing procedures.
• Practical experience handling ACH payments and check run preparation.
• Ability to review financial details carefully and identify errors or inconsistencies before processing.
• Solid organizational skills with the ability to manage multiple invoices and deadlines at the same time.
• Effective communication skills for working with vendors and internal stakeholders on payment-related matters.