Executive Assistant

Job Title: Operations & Events Coordinator Reports To: Director of Administration Department: Operations - Administration Effective Date: March 1, 2026 Work Location: Irvine, CA office (3 days per week) + remote work from home (2 days per week) About Genea: As leaders in property technology, Genea provides cloud-based physical security, submeter billing and on-demand HVAC solutions to over 1 million users across 39 countries. But Genea is more than just a workplace. We’re a mission-driven team that collaborates, innovates, and engineers the proptech solutions of tomorrow to solve the challenges of today. We pride ourselves on fostering an environment of teamwork, transparency and authenticity, where you can be yourself. But don’t take our word for it. Genea has been recognized as a Top Workplace in 2021-2025, with a rating of 4.3 out of 5 stars on Glassdoor. Our team members love our competitive benefits, including 401k matching, PTO, 100% paid parental leave, remote work options, and development/training opportunities. Job Overview Genea’s Operations & Events Coordinator plays a central role in supporting company operations while driving coordination of internal and external events. This position partners closely with the Director of Administration to support executive priorities, company initiatives, and day-to-day office operations. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple priorities. This individual demonstrates sound judgment, strong communication skills, and professionalism when working with senior leadership, vendors, partners, and cross-functional teams. Duties And Responsibilities Serve as a key operational partner to the Director of Administration, supporting executive priorities, events, office operations, and cross-functional initiatives Assist in calendar management for various members of the Executive Team Coordinate planning and execution of internal events, leadership meetings, team-building activities, and company gatherings Support planning and execution of external conferences, trade shows, and partner events, including logistics, vendor coordination, and shipping Oversee day-to-day office operations, including vendor coordination, supply management, and maintaining an organized Irvine office environment Perform other related duties as assigned Qualifications Bachelor's Degree or two to four years of related experience and/or training, or equivalent combination of education and experience Welcoming and friendly demeanor to build positive relationships with team Ability to communicate and interact effectively Ability to work in a collaborative team environment Ability to perform multiple tasks and meet deadlines while maintaining accuracy and quality Excellent written and verbal communication skills Strong attention to detail and desire to excel at assigned work Ability to work onsite at the Irvine, CA office up to three times a week Knowledge of Microsoft office products, Outlook, Word, Excel Estimated Salary Range: $31.25-$36.00 per hour The salary range listed is our best estimate based on the role's requirements and market conditions. The final offer may be higher or lower depending on the candidate's experience and qualifications. In addition, full-time employees are eligible to participate in a comprehensive benefits program that includes medical, dental, and vision insurance; flexible spending accounts (FSA); life insurance; accidental death and dismemberment (AD&D) insurance; long-term disability (LTD) coverage; paid time off (PTO); and a 401(k) retirement savings plan. Genea participates in E-Verify to confirm the employment eligibility of all new hires working in the United States. For more information about E-Verify, please visit the E-Verify website. #J-18808-Ljbffr Genea