Administrative Assistant: IV

Job Title: Administrative Assistant
Job Duration: 24 Months (Conversion to FTE)
Job Location: Carlsbad, CA
This role will be 5 days a week onsite to start off, and then will go down to 4 days a week onsite (Monday-Thursday) with Fridays remote once the worker has been trained and feels comfortable with responsibilities. Core hours are 7 AM -3 PM.

Level IV: 8+ Years of Experience. Provides administrative support to a department or individual.
Electric Regional Operation role to support Administrative Tasks for O&E Supervisor.
Work Duties of Operations and Engineering team admin:
• Manage Electric Troubleshooter schedule 40%
• Assist in tracking and processing damage reports 20%
• Assist with ETS Pre-Arranged Job assignment 20%
• Assist with ETS AED inspection tracking 5%
• Support ETS Safety Meeting notetaking 5%
• Support ETS administrative follow up requests 5%
• Other duties 5%

Top 3 Desired Skills:
• Organization & Scheduling Management - Ability to effectively coordinate and manage complex work schedules, track multiple assignments simultaneously, and maintain accurate records while ensuring operational priorities are met.
• Attention to Detail & Administrative Accuracy - Strong focus on data accuracy, documentation, and follow-through when processing damage reports, tracking inspections, assigning work requests, and maintaining compliance-related records.
• Communication & Collaboration - Excellent verbal and written communication skills to work effectively with supervisors, field personnel, engineers, customers, and cross-functional teams, while supporting meetings, documenting action items, and facilitating timely follow-up on requests.

Requirements:
- High-School and Bachelor's Degree required- also okay with someone actively pursuing a Bachelor's Degree
- **** to provide all equipment