Office Manager
1199SEIU Benefit and Pension Funds
Requisition #: 7452TEF # of openings: 1 Employment Type: Full time Position Status: Permanent Category: Non-Bargaining Workplace Arrangement: Hybrid Fund: 1199SEIU Training and Employment Funds Job Classification: Exempt Responsibilities Oversee daily office operations across multiple organizational sites in New York (Manhattan, Bronx, Brooklyn, Staten Island, White Plains, Hicksville) and provide operational support to regional offices in Massachusetts, Florida, Maryland/DC, and Upstate New York. Manage a team of full-time, in-office Site Coordinators and serve as the primary liaison with internal departments (HR, IT, Facilities, Strategic Support, TEF Divisions, Leadership) and external stakeholders, including landlords, building management, vendors, and security. Ensure operational readiness, efficient space utilization, regulatory compliance, and consistent front desk and member service operations in a fast-paced, compliance-driven environment. Oversee day-to-day operations of all TEF locations to ensure safe, clean, and functional work environments. Liaise with the central facilities team (SSD) to manage space planning, seating assignments, office moves, renovations, and relocation or construction planning. Supervise, train, coach, and evaluate Site Coordinators; conduct hiring and performance management activities. Ensure consistent front desk and member service standards at NYC satellite sites, including front desk management, general intake assistance, and escalation. Coordinate onboarding and offboarding logistics including seating, equipment, supplies, systems access, and licenses. Manage inventory, ordering, and distribution of office supplies and equipment; oversee vendor relationships. Serve as liaison with central IT and Facilities regarding infrastructure, telephony, conference room technology, and systems support. Coordinate classroom and conference room reservations, setup, and breakdown. Ensure compliance with HIPAA, OSHA, and organizational policies and procedures. Coordinate office maintenance, cleaning, security notifications, and building management communications. Support planning and execution of organizational events, including logistics, materials, and on-site setup. Maintain office SOPs, filing systems, and recommend process improvements. Perform special projects and additional duties as assigned by management. Qualifications Bachelor’s degree in Business Administration or related field required. Minimum five (5) years’ of experience in office, facilities, or administrative management and two (2) years of supervisory experience required. Experience supporting multiple office locations. Advanced knowledge of HIPAA guidelines and office safety standards preferred. Strong written and verbal communication, organizational, and problem-solving skills. Proficiency in Microsoft Office (Outlook, Zoom, Word, Excel, PowerPoint, Teams). High level of professionalism, discretion, and ability to manage confidential information. This position may require monthly travel to satellite locations in Brooklyn, the Bronx, Staten Island, White Plains, and/or Hicksville, LI; travel to regional locations in Boston, Upstate NY, and/or MD/DC may also be required. Evening and Saturday shifts may be required. #J-18808-Ljbffr
- ...We are looking for a highly organized, proactive, and engaging Office Manager and Executive Assistant to be the operational backbone of our office and a trusted partner to our senior leadership. This is a hands‑on, high‑visibility role that blends day‑to‑day office operations...SuggestedWork at officeWork visa
$100k
...Location: New York, NY Type: Perm (Contingency) Job #49177 Salary: $100,000 Job Overview - Office Manager & Executive Assistant Compensation: $100,000 - $115,000/year + bonus Location: New York, NY Schedule: Monday to Friday...SuggestedPermanent employmentWork at officeMonday to Friday- ...Location: Midtown 5 days in office Job Summary: The Office Manager / Executive Assistant plays a critical role in supporting the sales team at [Hedge Fund]. This multifaceted position combines office management and administrative responsibilities to ensure the smooth...SuggestedWork at office
$100k - $115k
...Job Overview – Office Manager & Executive Assistant Compensation: $100,000 – $115,000/year + bonus Location: New York, NY Schedule: Monday to Friday (In-Office) Atlantic Group is hiring an Office Manager & Executive Assistant in New York, NY for our client, supporting...SuggestedWork at officeMonday to Friday$65k - $86k
...We are looking for a highly organized, proactive, and resourceful Office Manager / Executive Assistant to support our team and help keep the company operating smoothly. This role is designed to make the executive team at least 20% more efficient by taking ownership of...SuggestedWork at officeFlexible hours- ...great problem solving and customer service skills for our Senior Office Administrative Assistant role. The key purpose of this role... ...be to support the Boulder, Colorado office operations and local management team to ensure best experience whether for employees working in...Work at officeLocal area
$60k - $90k
...Office Manager at Garage (YC W24) About Garage Garage is a marketplace for specialized vehicles and equipment, starting with emergency vehicles. By automating every part of the transaction—including payments, freight, paperwork, warranty, and financing—we reduce what...Work at officeRemote workShift work- ...Office Manager Location: Butler, NJ Employment Type: Full-Time Schedule: Monday through Friday – Standard Business Hours Salary: Based on Experience Description An event technology rental company is seeking a proactive and highly organized Office Manager to oversee daily...Full timeWork at officeMonday to Friday
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$25 - $30 per hour
...Client Overview: Our client, a dynamic creative agency renowned for innovative advertising campaigns, is seeking an Office Manager to join their Administrative team on a contract basis. The company fosters a collaborative environment where ideas thrive. The Office Manager...Hourly payContract workWork at office$80k - $90k
...Order.co is the System of Action for the Office of the CFO, transforming the way businesses purchase and pay into an intuitive, B2C-... ...Work by BuiltIn and Inc. Magazine. Role Overview As the Office Manager at Order.co’s new NYC headquarters in the heart of Flatiron, you...Work at officeRemote workFlexible hours$90k - $120k
...Office Manager ClearView Healthcare Partners is seeking an Office Manager (OM) for our New York City office to ensure a well-run, welcoming, and high-performing workplace. This role is responsible for office operations, team building and culture, and people management...Work at officeLocal area3 days per week$103.49k - $137.13k
...Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together. Summary The Office Manager, working in collaboration with and in support of the firm’s strategic initiatives , is responsible for the daily administrative...Work at officeLocal areaRemote workVisa sponsorship$55k - $65k
...Office Manager What we're looking for An experienced and proactive Office Manager to serve as the operational backbone of Infinite's New York office. This is a hands‑on, ownership‑oriented role for someone who takes genuine pride in maintaining a polished, organized,...Contract workFor contractorsWork at officeLocal areaWork from home- ...required w/ a minimum of 2 years’ professional administrative office experience or AA degree or some college in business administration... ...needs of program/ organization. Job Description The office manager is responsible for organizing all of the administrative activities...Fixed term contractWork at office
$65k - $85k
...submetering and billing services. Location: Long Island City, New York. The role requires on-site presence minimum 4 days per week. Office Manager The Office Manager plays a pivotal role ensuring smooth operation of our New York office, serving as primary contact for...Summer holidayWork at officeImmediate startFlexible hours$500 per month
...DESCRIPTION Set up a ticketing system (online and/or physical box office). Coordinate ticket pricing, seating charts, and showtimes.... ...student marketing teams or clubs to boost attendance. Train and manage student or parent volunteers working at the box office. Create shift...Work at officeShift workNight shift- ...budget issues Prepare checks on corporation account and prepare and maintain monthly financial reports and documentation for the county office Reconcile monthly bank statement Supervise the activities of the County Secretary(ies) and approve their timecards accurately and...Work at office
$56.13k - $61.88k
...Location 310 West 127th Street,New York, NY, 10027,United States Base Pay $56,128.8 - $61,880.00 / Year Job Category Office Manager, supportive housing, mental health Industry supportive housing Employee Type Non-Exempt Center for Urban Community Services (CUCS) is one...Temporary workWork at officeFlexible hours- ...Overview The Office Manager I is the primary support for a clerical staff /administrative department. This position is responsible for general office operations, filing, organizing and overall front desk / discharge desk performance. The Office Manager I may supervise...Work at office
$48k - $72k
...Office Manager Application Deadline: 30 September 2026 Department: Operations Employment Type: Part Time Location: New York, New York Compensation: $48,000 - $72,000 / year Description At ReD Associates, our offices are more than places to work. They are an expression...Part timeWork at officeLocal area- ...OFFICE MANAGER Job Description | Chase Office Furniture Department: Operations / Administration Reports To: Leadership / Operations Location: Brooklyn Navy Yard, New York City (In-office) Employment: Full Time Hours: 8 to 4 pm Compensation: Competitive hourly rate | Based...Hourly payFull timeContract workWork at office
$20 - $25 per hour
...poster from Placed by Ella Your Hiring Needs Handled, From Front Desk to Corner Office Job Overview: My client, a boutique family office in Midtown Manhattan, is seeking an office manager with a "no job too big or too small" attitude, ready to tackle a variety of tasks...Full timeWork at office- ...onsite social services, and Breaking Ground coordinates property management services. Breaking Ground embraces a housing-first and harm-... ...appropriate permanent housing. Reporting to the Program Director, the Office Manager is responsible for administrative responsibilities...Permanent employmentWork experience placementWork at office
$90k - $100k
...Administrator of the Consolidated Tape Plan, responsible for the unified administration of Tapes A, B, and C under the CT Plan. The Office Manager will help keep the New York office running efficiently by overseeing day-to-day office operations, coordinating facilities...Work at officeLocal area- ...Get AI-powered advice on this job and more exclusive features. Our client, a financial services firm, is seeking an Office Manager to oversee the day-to-day operations of its New York office, as well as its satellite offices in Florida and Puerto Rico. This full-time,...Full timePart timeWork at office
- ...organising meetings and managing databases booking transport and accommodation organising company events or conferences ordering... ...and monitoring the work of administrative staff managing office budgets liaising with staff, suppliers and clients implementing...Work at office
- ...Position Office Manager Location Family and Community Engagement (FACE) Job Summary The Dougherty County School System is seeking an office manager to join our roster of experienced, motivated, and effective professionals. The Office Manager serves as the central point...Work at office
$21.9 - $28.67 per hour
...excellence in teaching and leadership. Join us to work hard, do good, and make a lasting difference! Job Description At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ensuring that students, families, and staff have the information...Hourly paySummer workWork at officeLocal areaFlexible hours- ...of all ages, from infants to seniors, for a continuum of care that evolves with the needs of each patient. Job Description As Office Manager for our primary care department - responsibilities will include: Managing appointment access and availability - ensuring all providers...Work at officeFlexible hours
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