Administrative Specialist

We are hiring for an experienced Senior Administrative Assistant with 4+ years of experience for one of the largest food manufacturers in the world! This is a privately held company headquartered in Irvine, CA. This is a full-time direct hire position. You'll be joining a fast-growing, family-owned company with big ambitions-and a culture built on ownership, urgency, and high performance. We're looking for someone who thrives in fast-moving environments and can operate with precision while staying one step ahead! Responsibilities: Provide office support and coordination Manage scheduling, appointments, and calendars. Handle email correspondence and basic admin tasks. Assist with event preparation and coordination as applicable. Run personal errands, such as picking up dry cleaning, managing deliveries, or minor shopping. Handle sensitive and confidential information with discretion and professionalism. Perform other tasks assigned, adapting to the evolving needs of the business. Qualifications: 4+ years of experience as an Administrative Assistant, Office Assistant or Office Coordinator Bachelor's Degree (preferred) Tech Savvy - office software and scheduling tools. Comfortable with Microsoft Office (Outlook, PowerPoint, Word, Teams) Excel (Pivot Tables & VLOOKUP skills preferred) Preferred Attributes: Highly organized, detail-oriented, and responsive; thrives in a fast-paced, high-performance environment. Comfortable enforcing boundaries, pushing back appropriately, and prioritizing tradeoffs. Ability to quickly re-prioritize tasks based on urgent requests. Self-sufficient and able to work independently. Benefits & Office Perks: Fully range of medical, dental, and vision coverage for employees Company-paid life and disability insurance 401(k) with company match Generous PTO accrual, increasing every year Free catered lunches everyday Fully stocked breakroom with unlimited snacks Onsite gym Growth runway inside a company experiencing hyper-growth All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.